Executive Assistant at Kenya Trade Network Agency (KenTrade)

Purpose for the Job
To provide, perform, coordinate, and oversee high-level office administrative duties to ensure that services are provided in an effective and timely manner.
Duties and Responsibilities 

• Review correspondence, reports and official documents and ensure 
• adherence to administrative guidelines and overall quality of outputs requiring the Executives signature. 
• Maintain effective communication channels and ensure quality and 
• timelines of information emanating from the office, independently decides and follows through information as necessary. 
• Manage meeting appointments, and itinerary as per the respective office.
• Coordinate travel arrangements as the executive’s itinerary.
• Develop and maintain relevant records and retrieval of files/documents for easy access and security.
• Develop an extensive network of contacts at senior levels, both internally, externally and government officials. 
• Oversee office calendars of events, plan and coordinate meetings and take minutes on need basis.
• Manage the incoming mail process, sort and route all mail to the respective office. 
• Respond to telephone inquiries to the executive’s office, and guide the caller to the appropriate officers.
• Undertake such other duties as may be reasonably required and which are 
• consistent with the level of responsibility of this job role.

Minimum Academic, Professional Qualifications and Experience

• Diploma in Secretarial studies or other relevant Diploma from a recognized institution.
• Must meet the provisions of Chapter Six of the Constitution.
• Relevant experience shall be an added advantage