Executive Assistant to the Chief Development Officer at Africa AI

Responsibilities:

• Act as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for the manager’s attention
• Manage diaries and organize meetings and appointments, often controlling access to the executive
• Book and arrange travel, transport and accommodation
• Verify expense requests & collecting requisition forms
• Remind the executive of important tasks and deadlines
• Type, compile and prepare reports, presentations and correspondence
• Implement and maintain necessary procedures/administrative systems
• Collate and file expenses
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting or conducting research
• Act as the point of contact between the manager and internal/external stakeholders
• Handle requests and queries appropriately
• Setting reminders for meetings, appointments and other important tasks
• Planning conferences, workshops, seminars and other events
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
• Liaising with other members of staff and external parties such as clients and press

Requirements:

• Minimum 3 years of previous experience in administration or personal assistant work
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality