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  • Posted: Jul 2, 2020
    Deadline: Not specified
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    The World Resources Institute is a global research non-profit organization that was established in 1982 with funding from the MacArthur Foundation under the leadership of James Gustave Speth. WRI is a global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being.WRI's mission ...
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    Executive Assistant

    WRI is committed to ensuring gender equity across our program portfolios. As such, you will support attention to gender where appropriate.

    Job Responsibilities

    Administrative & Coordination Support to the Regional Director (30%)

    • Assist in organizing and coordinating RD’s internal and external meetings
    • Represent the Regional Director (RD) as appropriate in the planning of workshops, conferences and other dissemination activities
    • Assist in liaising with external partners and WRI colleagues across programs and countries
    • Create a strategy for scheduling and agenda-setting to help the RD identify and prioritize fundraising, speaking and partnership opportunities
    • Record minutes of RD meetings and ensure appropriate follow-up of all internal and external engagements • Arrange international and domestic travel
    • Use office software to create drafts and summaries, including meeting pre-briefs and de-briefs • Assist with expense report preparation
    • Assist with the management of workspace allocations

    Research & Communications Support to the Regional Director (30%)

    • Provide research assistance to the Regional Director on environment and development issues related to WRI's areas of expertise
    • Work with program staff to prepare briefing notes, speeches, and presentations for both internal and external audiences for the Regional Director
    • Liaise with the communications team to ensure RDs active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events
    • Coordinate the development and maintenance of high-quality graphics and visuals for the RD
    • Assist the Communications team to ensure RDs engagement in key WRI events and productions

    Event and Communications Coordination (25%)

    • Ensure smooth execution of Regional Director initiated external events through planning, logistics, outreach and preparation of background materials
    • Assist the Operations team in organizing team retreats and activities
    • Operate communication software in conference rooms, and host international and multi-party conference and video calls effectively
    • Assist with other communication tasks a requested by the RD 

    Special Projects (15%)

    • Represent WRI Africa in the WRI Sustainability Initiative
    • Work on other tasks as assigned
    • Engage with special WRI projects that support WRI Africa’s visibility and profile raising

    Job Qualifications

     

    • Bachelor's degree or equivalent years of experience in business administration, sustainable-development, economics, public policy, communications, or a related field; Master’s degree preferred
    • Minimum of 5 years of relevant experience (including internships and extracurriculars)
    • Excellent research, communications, organizational and interpersonal skills
    • Ability to work effectively both independently and as part of a team in a fast-paced setting
    • Ability to handle sensitive information with the highest degree of integrity and confidentiality
    • Demonstrated passion for WRI’s mission, including a working knowledge of key issues within WRI’s portfolio;
    • Superb attention to detail
    • Fluency in Microsoft Office programs (Word, PowerPoint, Excel)
    • Understanding and of social media engagement
    • Some experience with quantitative data analysis is a plus

     

    WRI is committed to ensuring gender equity across our program portfolios. As such, you will support attention to gender where appropriate.

    Job Responsibilities

    Administrative & Coordination Support to the Regional Director (30%)

    • Assist in organizing and coordinating RD’s internal and external meetings
    • Represent the Regional Director (RD) as appropriate in the planning of workshops, conferences and other dissemination activities
    • Assist in liaising with external partners and WRI colleagues across programs and countries
    • Create a strategy for scheduling and agenda-setting to help the RD identify and prioritize fundraising, speaking and partnership opportunities
    • Record minutes of RD meetings and ensure appropriate follow-up of all internal and external engagements • Arrange international and domestic travel
    • Use office software to create drafts and summaries, including meeting pre-briefs and de-briefs • Assist with expense report preparation
    • Assist with the management of workspace allocations

    Research & Communications Support to the Regional Director (30%)

    • Provide research assistance to the Regional Director on environment and development issues related to WRI's areas of expertise
    • Work with program staff to prepare briefing notes, speeches, and presentations for both internal and external audiences for the Regional Director
    • Liaise with the communications team to ensure RDs active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events
    • Coordinate the development and maintenance of high-quality graphics and visuals for the RD
    • Assist the Communications team to ensure RDs engagement in key WRI events and productions

    Event and Communications Coordination (25%)

    • Ensure smooth execution of Regional Director initiated external events through planning, logistics, outreach and preparation of background materials
    • Assist the Operations team in organizing team retreats and activities
    • Operate communication software in conference rooms, and host international and multi-party conference and video calls effectively
    • Assist with other communication tasks a requested by the RD 

    Special Projects (15%)

    • Represent WRI Africa in the WRI Sustainability Initiative
    • Work on other tasks as assigned
    • Engage with special WRI projects that support WRI Africa’s visibility and profile raising

    Job Qualifications

    • Bachelor's degree or equivalent years of experience in business administration, sustainable-development, economics, public policy, communications, or a related field; Master’s degree preferred
    • Minimum of 5 years of relevant experience (including internships and extracurriculars)
    • Excellent research, communications, organizational and interpersonal skills
    • Ability to work effectively both independently and as part of a team in a fast-paced setting
    • Ability to handle sensitive information with the highest degree of integrity and confidentiality
    • Demonstrated passion for WRI’s mission, including a working knowledge of key issues within WRI’s portfolio;
    • Superb attention to detail
    • Fluency in Microsoft Office programs (Word, PowerPoint, Excel)
    • Understanding and of social media engagement
    • Some experience with quantitative data analysis is a plus

    Method of Application

    Interested and qualified? Go to World Resources Institute (WRI) on jobs.jobvite.com to apply

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