Executive Personal Assistant at Mombasa County Public Service Board

Duties & Responsibilities

• Ensuring the collection and maintenance of records on all aspects including planning and organizing the Corporation’s activities;
• Acting as the point of contact between the Corporation’s CEO, employees, relevant stakeholders and external partners;
• Managing information flow in a timely and accurate manner;
• Managing scheduling for the Corporation’s CEO;
• Coordinating travel arrangements;
• Overseeing the performance and be able to guide and mentor the other clerical staff;
• Rack daily expenses and prepare weekly, monthly or quarterly reports;
• Drafting, reviewing and sending communications on behalf of the Corporation’s CEO;
• Organizing and preparing for meetings;
• Take minutes during meetings;
• Answering and respond to phone calls, communicating messages and information to the Corporation’s CEO;
• Assisting the Corporation’s CEO in preparing reports, presentations, memorandums, proposals and correspondences.
• Any other duties as may be assigned.

REQUIREMENTS FOR APPOINTMENT

• Be a Kenyan citizen;
• Bachelor’s Degree or Diploma from a recognized Institution;
• Additional qualifications as Personal Assistant or Secretary is an added advantage.;
• At least five (5) years’ experience in a related field, two (2) years in a senior position;
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the Constitution.

PERSONAL QUALITIES IN ADDITIONAL TO THE ABOVE REQUIREMENTS.

• Excellent time management and organization skills;
• Excellent verbal and written communication skills;
• Great customer service and interpersonal skills;
• Discretion and confidentiality
• Knowledge of office procedures
• Ability to work under pressure
• Attention to detail
• Collaboration skills