Factory Logistics Manager at British American Tobacco (BAT)

ROLE POSITIONING AND OBJECTIVES

The Factory Logistics Manager position is to ensure that all aspects of the logistics processes and Systems, especially SAP, in the Eastern Africa markets are compliant with internal and external control and statutory requirements. The job holder will need to ensure that best practices, industry and BAT standards, local and international regulations are always complied with by all parties concerned.  As the logistics network gets more complicated, risk management and business continuity must be reviewed regularly.

WHAT YOU WILL BE ACCOUNTABLE FOR

• To ensure that all aspects of the Logistics process and systems in EAM are compliant with internal and external control and statutory requirements, BAT best practices and industry norms.
• To be the custodian for the usage of Logistics systems ensuring their integrity especially with increased reliance on 3rd parties. This relates especially but not exclusively to SAP, global freight compliance, SAP WMS, records management, EH&S etc.
• To ensure logistics costs are managed within agreed budget and unit costs are reduced through continuous improvement and innovation.
• To manage the integrity of the Logistics processes, systems and products being handled to ensure Customer satisfaction.
• To ensure regular assessment of Logistics risks with the necessary mitigating and corrective measures in place.  Work closely with stakeholders to develop and maintain an up-to-date supply chain risk register and contingency plan.
• To provide expert advice and solutions to other BAT operations, functions or partners i.e. Distributors in setting up the necessary logistics standards.
• To advise stakeholders of changes in Local and International rules and regulations related to cross border product movements.  Advise status of regional Ports e.g. in terms of congestion, piracy activity etc.
• To ensure that all controls are in place and are robust enough -system and process within logistics.
• To ensure seamless leaf supply to Nairobi factory working GLP.
• To drive a culture that ensures absolute control of the Logistics processes with the necessary effective preventive and corrective measures.
• To lead the engagement with all internal and external bodies in all aspects of Logistics compliance.
• To manage and maintain all processes and procedures relating to the efficient and secure storage, movement and delivery of BATs products to the end Customers.  Likewise, for product returns and recall.
• To ensure an efficient fleet management and transport plan is executed for the timely delivery of products to Customers.
• To ensure timely and accurate communication of shipments and their corresponding documents through regular tracking.  Advise CFT accordingly on a regular basis.
• Operate as part of an integrated management team, delivering results and escalating issues as required.  Active participation in meetings.
• To manage all the BAT on-site and off-site warehouses and inventories therein and to ensure product integrity and inventory accuracy.
• To ensure that the appropriate level of insurance is in place for all movement and storage of goods and that all claims are processed effectively.
• To carry out regular ageing analysis of BAT stocks with recommendations on obsolescence, damaged stocks etc. 
• To ensure safe and secure destruction of approved obsolescence in a responsible manner and provide destruction reports with the necessary evidence.
• Manage the relationship/collaboration with 3PL service providers to deliver expected business results through teamwork, partnerships and collaboration.
• To maintain and issue the Logistics KPI dashboard and performance reviews with continuous improvement plans.
• Ensure all records are maintained and provided as per BAT best practice and local regulations.
• Ensure annual rolling leaf supply forecast is submitted to GLP on monthly basis.
• Ensure leaf shipments are tracked on monthly basis with risks of OOS/ over stocked flagged to the business on time.
• Ensure timely application and closure on Inward processing facility with monthly tracking and reconciliations.

Experience Required

• Degree in Logistics, Supply Chain or Management.
• Logistics functional knowledge is key for this role e.g. Network design
• Detailed import / export knowledge and experience
• Sound knowledge of warehouse and Inventory management
• Awareness of security and insurance polices and practices
• High degree of systems, especially SAP, knowledge
• Awareness of audit techniques and methodology
• Awareness of Supply Chain Excellence
• Awareness of BCP and risk management techniques
• Influencing and leadership skills
• Good command of English (written and spoken)
• Educated to Degree or equivalent