Field HR Officer at Medecins Sans Frontieres (MSF)

MAIN RESPONSIBILITIES AND TASKS

• Responsible for Database management: in charge of keeping the employee online database updated at all times.

This includes but is not limited to:

• Data and information gathering: actively reaching out to fieldworkers and other counterparts in case of any missing data and documents.
• Capitalization of institutional memory documents/information for MSF Sections in the region related to staff mobility (career planning/mapping, local talent pool, detachment/secondment, other).
• Management of briefings and debriefings: actively taking part in, and organizing/coordinating, briefings and debriefings for outgoing and returning fieldworkers.
• Policy/guidelines: update and implement all related policies, and support in the review of the same with the line manager and other colleagues.
• Salary scaling: manages the updating of salary scaling after and before the fieldworkers go on an assignment.
• Events & FHR digital initiatives: organize and coordinate career events, participate and support in online meetings and any gatherings organized for the fieldworkers.
• Communication: supports in answering any routine questions that come in from counterparts from other offices.  
• Administrative support: organize and coordinate all administrative steps, liaise with the HR team colleagues who need to be involved in MSF EA and other offices and ensure proactive communication and follow-up.  
• Reporting: maintain and update the reporting tools, keep track of International Mobile Staff Data (departures, returns). Provide periodic and annual data for our quarterly and annual reports.
• Career Management Back-up: covering urgent Career Management tasks during the absence of the Career Manager.
• Data Protection: as a data processor, ensures that all requirement of compliance related to data protection & privacy of information is implemented and upheld.
• Other support: work within the Field HR team to support with any other ad hoc requests and tasks.

SELECTION CRITERIA

Education and experience:

• A degree in Human Resources Management, Psychology, Business Administration and Management or similar fields.
• At least 2 years’ experience in HR.
• Experience in an international context with INGOs is desirable.
• Good level of Excel and other MS Office tools.
• Fluent in English. Working knowledge of French and Arabic is an asset.

Required competencies:

• Communication and interpersonal skills
• Commitment to MSF’s Principles
• Cross-cultural Awareness
• Behavioral Flexibility
• Results and Quality Orientation
• Service Orientation
• Planning and Organizing
• Teamwork and Cooperation

We are looking for someone proactive and motivated, with attention to detail and quality of work. The Field HR Officer should be able to work independently on routine tasks in a fast-paced environment, as well as being able to support the Field HR team when needed.  

CONDITIONS

• Based in Nairobi at the MSF Eastern Africa section office.
• Full- time employment.
• Annual gross salary: KES 2,358,905 plus secondary benefits based on MSF EA Reward Policy.
• Expected start date: ASAP