Finance Administration and Operations Assistant, Kenya HERO at Abt Associates

The Opportunity

• Abt Associates seeks a Finance Administration and Operations Assistant for the Health Equity and Resource Optimization (USAID HERO) project. The Finance Administration and Operations Assistant will support the Finance and Operations Manager with routine project logistics, finance, procurement, travel, and administrative operations.

Core Responsibilities

• Finance:
  • Compiles organized records of financial and supporting documents to scan and upload into accounting system as part of the monthly Remote Office Voucher (ROV) process.
  • Tracks monthly payment vouchers and corresponding checks or bank wires.
  • Assists in preparation of monthly bank reconciliations.
  • Other financial and clerical duties as assigned.
• Procurement:
  • Supports property inventory control and recording of procurements.
  • Supports the local procurement process from end-to-end, in coordination with the Finance & Operations, Project/Technical Teams; including but not limited to communicating with vendors, conducting market data research relative to suppliers and prices, and supporting with the solicitation of requests for quotation (RFQ), purchase requisitions (PRs).
  • Assists with tracking all key financial details on procurement, past, current, and forecasts, inventory and logistics in compliance with U.S. Government policies and procedures (AIDAR, FAR, and others as required). This includes tracking quotations, requests, budgets, spending, and backlog.
  • Ensures compliance and quality control with Abt and USAID regulations by supporting the management of procurement records for review by the Finance and Operations Manager and others, serving on evaluation selection committees, and determining acceptability and conformity of all purchased and procured items upon receipt.
  • Maintains a clear and organized system of procurement information and responds to requests for procurement related information and transactions.

What We Value

• Associates degree with four years of relevant experience, or Bachelor’s Degree.
• Excellent management, organizational, and computer skills.
• Bachelor’s Degree and 1-2 years experience in operations, finance, procurement, or related fields is preferred.
• Experience or knowledge of USAID-funded programs is preferred.
• Thorough knowledge of FARs and AIDARs.
• Knowledge of Microsoft Excel and Office Suite
• Proficiency in English required.