Finance & Administration Assistant at Turnkey Africa Kenya

JOB PURPOSE

• The position is responsible for executing all financial operations and supporting the business.

DUTIES AND RESPONSIBILITIES

• Assist with bookkeeping
• Maintaining the general ledgers in QuickBooks
• Weekly bank payments and reconciliations
• Act as the main finance contact person for all customers and suppliers
• Maintenance of Fixed Assets schedule
• Preparing, sharing of client invoices, Record & track of Customers payments and Customer Statements.
• Record & Keep track of Suppliers Invoices
• Preparing client invoices, statements and following up on the same
• Data capture on accounting tool (Quickbooks), and preparing reports for review by your supervisor

Project costing and timesheet

• Collection and analysis of project and product managers time sheets and prepare a timely report in excel for use in project accounting.

Payroll and Pension Management

Management of Petty cash and other disbursements

• Petty cash reconciliation in QuickBooks system
• Reconciliation of airtime and internet bundles and allowances
• Preparing disbursements for employees who travel and tracking their travel dates.

Assist with management of Taxes

• Assisting in filing and payment of VAT, W/TAX, NHIF, NSSF, PAYE, HELB
• Assisting in liaising with KRA on all queries

Assist in Financial Reporting and analysis

• Assist with budgeting process, reviewing and analyzing actual vs. budget numbers

Assist with office administration.

• Office supplies management
• Supervision of office support staff
• Responsible for general office and compound tidiness, repairs and maintenance
• Any other duties assigned

Minimum Requirement

• Bachelor's Degree in Finance & Accounting
• CPA Level 4
• 2-3 Years’ experience in finance Department in a busy organization
• Experience working with Quick books or sage accounting system

Competencies and Attributes

• Ability to manage multiple tasks to ensure timely and quality delivery.
• Excellent communications skills – Written and verbal.
• Strong excel and computer skills.
• Attention to detail.
• Strong negotiation and vendor management skills.
• Good understanding of procurement process & technical knowhow
• Has strong management and conflict resolution skills.
• Ability to work with a team.