Finance & Administration Manager at Umoja Magharibi Kenya Limited

Job Description

Finance

• Maintain the financial accounting systems for cash management, general ledger, accounts payable, accounts receivable, payroll and petty cash
• Prepare monthly financial statements.
• Report on cash and financial projections e.g., liquidity and cashflow
• Assist with the preparation of the budget. 
• Establish and maintain customer and supplier accounts.
• Prepare and file monthly, quarterly, and annual statutory returns in a timely manner.
• Work with the tax regulatory agency to resolve any issues.
• Work closely with the CEO in preparing annual budgets and forecasts.
• Prepare weekly cash flow forecast.
• Prepare payroll monthly payroll.
• Prepare rental invoices and collect outstanding invoices.
• Review, and record all invoices and make the relevant payments in a timely manner.
• Review accounting discrepancies and recommend corrective actions.
• Assist in implementing standard accounting policies.
• Prepare the fixed assets to register and assist in fixed assets verification, insurance, and processing.
• Manages bank accounts and prepares monthly bank reconciliations.
• Prepares documents and schedules for annual audits and liaises with auditors..

Administration

• Design a filing system that supports the seamless operation of the office, including record retention, disposal, and retrieval.
• Actively participate in the planning and execution of events in coordination with other team leaders.
• Maintain the office and managed facility, repairs, and maintenance.
• Manage office supplies and ensure efficient usage.
• Identify opportunities for process and office management improvements and implement new systems.
• Support the sales staff in the planning and execution of sales events.
• Organize office operations and procedures.
• Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, errands, and shopping.
• Other duties as assigned by CEO

QUALIFICATIONS

Professional and personal attributes

• Two (2) years’ experience in financial accounting.
• Experience in office management.
• Excellent written and spoken English.
• Working experience with financial systems,
• Computer application software proficiency in excel, word, powerpoint, mailing
• Proactive approach to work, self-motivation, and a team player.
• Excellent interpersonal skills, and ability to deal with people from different cultures.
• Flexibility to work and adapt to changing demands and circumstances.
• Ability to train basic skills in finance for non-finance personnel.
• Excellent problem-solving skills.
• A sales-focused mindset.
• Must be analytical, with strong attention to detail.

Academic

• Bachelor’s degree in Business, Commerce (Finance), and Accounting (Essential).
• Minimum of CPA (3) or equivalent qualification