Finance and Administration Associate at Stanford University

The Finance and Administration Associate is responsible for supporting program execution and overall administration at the Seed office. The successful candidate will work directly with the Finance, Program and Network Managers to support the Seed Transformation Program, Seed Transformation Network, and other programs and priorities. The Finance Administration Associate reports to the Regional Director, Seed East Africa.

CORE DUTIES

• Liaises with the Finance and Admin Manager on logistics such as to flight reservations, hotel (and other accommodation) bookings, and ground transportation for local staff and visiting Staff and Faculty.
• Offers general finance and administrative assistance to the Finance and Admin Manager e.g. procuring office supplies, renewal of permits.
• Posting and Matching Supplier Invoices.
• Billing and Receipting Participant Fees.
• Making follow up calls to cohort applicants with regards to payments and submission of required documents.
• Serve as the petty cash custodian.
• Create and maintain files and filing systems.
• Liaise with the landlord on admin related issues.
• Responds to visitors' inquiries and routes them to appropriate individuals; answers phones, and serves as a resource on unit procedures and general inquiries.
• Basic tech support on Salesforce, Sage, Asana, Zoom and other applications.
• Custodian of digital file repository
• Minute-taking and assigning action items during Team Meetings.
• Work with Program Manager on general administrative assistance and classroom support prior to Immersion Weeks.
• Work with Program Manager on recruitment process for Seed East Africa.
• Coordinates meetings and assists with routine conferences including ensuring rooms are set- up, managing equipment, ordering meals, and assembling materials.
• Responsible for logistics, catering related to all events
• Any other tasks that may be assigned by Regional Director

QUALIFICATIONS

• Bachelor’s degree in Business, Finance, Accounting or other related degree. CPA qualification isa bonus.
• At least 2 years’ experience in a reputable organization in accounting, finance or operations
• Comfortable and competent in working with technology. Use of Salesforce, Sage, Asana, Zoom is a plus
• Works well in a team setting.