Finance and Administration Intern at Youth Agenda (YAA)

Opportunity Summary

Youth Agenda is looking for a Finance and Admin Intern who is expected to provide finance and administrative support to the Organisation. The intern will have the following main duties:

• Assisting the Finance and Admin Assistant in running the Procurement office and handling all procurement tasks as assigned.
• Assisting the Finance and Admin Assistant to fully maintain stock control records by organizing and maintaining documents of supplies received against requisitions from user departments.
• Assisting the Finance and Admin Assistant to manage the quotation process and expediting the delivery of goods and services.
• Assisting in supplier pre-qualification and analysis of bids on both open and tendered procurement procedures.
• Assist in periodic physical inventory counts of YAA property.
• Assist in the preparation of purchase requisitions for office supplies for approval by the Finance and Admin Assistant.
• Receive, sign, and record all YAA-delivered documents from courier service providers, vendors, partners, etc. for onward transmission to the right recipients.
• Monitoring the admin mailbox (info@youthagenda.org) and replying to standard administration queries.
• Providing administrative support to the organization of conferences, workshops, seminars, and other events; and preparing materials for meetings such as agendas, hand-outs, signing sheets, binders, etc.
• Assisting the Finance and Admin Assistant in making suitable and efficient travel arrangements for field staff and undertaking all associated administration & management of local travel schedules as assigned.

Personal Specification

• Candidates must have a degree or diploma in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance, or a related field.
• Fluent written and spoken English is required.
• Personal initiative: ability to work both independently and in a team.
• Commitment, determination, reliability, and a high degree of personal integrity &discretion
• Candidates must have excellent command and use of computer software.
• Ability to convey information clearly and concisely to others.