Finance and Administrative Officer at Terre des hommes (TDH)

Specific Responsibilities

Line Management

• Report technically to the Finance & Admin Coordinator and administratively for daily supervision and follow up of activities to the Kakuma senior project officer.

Accountancy and Financial Management

• Daily update of the accountancy system according to the project activities and payments
• Verify that all the receipts/invoices are correctly filled and they are eligible for Tdh accountancy (indicating date, details of the supplier, clearly written the amount with the stamp PAID).
• Archive all the relevant administrative and accountancy documentation in the proper way and according to Tdh procedures and send the original monthly to Nairobi keeping copies for own reference.
• Collaborate in the preparation of documents for financial/annual audits.
• Collaboration in the preparation of donor reports

Cash management

• Manage the cash box of the office, under the supervision of the Finance coordinator and Senior project officer.
• Do monthly cash inventory and bank reconciliation and send to the Finance & Admin Coordinator

HR management

• Support the HR Senior officer in the contractual placement of the human resources and keep the records of Kakuma based and Inpatriate staff updated, under direction of the HR Senior officer
• Keep track of paid leave/holiday and R&R for the staff based in the field.
• Ensure monthly staff attendance sheets have been done by the Kakuma based staff, signed by them and their supervisors and sent to HR Senior officer in Nairobi

Administration

• Pay suppliers under Senior officer or Finance & Admin Coordinator’s request and double check the acceptability of the expenditure.
• Ensure smooth running of the logistics services in the absence of Logistics officer

Reporting

• Provide weekly admin, HR & finance report to the Finance & Admin Coordinator.

Coordination

• Ensure and facilitate the communication and information sharing within the team and the department and contribute to the team responsibilities.
• Work in close collaboration with other departments.

Security

• Comply with Tdh Security Regulations

Child Protection Policy

• Commit to respect the Child Safeguarding Policy.
• Commit to ensure the best implementation possible of the Child Safeguarding Policy in Kenya, including participation in annual audit, and reviews and updates of action plan.
• Commit to inform the Country Representative and/or the Senior safeguarding officer to deal with any case of any allegations or possibility of transgression, even potential, of the Child Safeguarding Policy.

Abuse Prevention Policy – Operational Risk Management

• Commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud / Corruption Policy, Whistle Blowing Policy
• Commit to ensure the best implementation possible of the Tdh Risk Management Policies
• Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

Others

• Undertake all other duties that may be determined by the Finance & Admin Coordinator and/or Country Representative and that are compatible with the job.