Finance Assistant at Finn Church Aid (FCA)

Duty Station: Kakuma/ Kalobeyei

Reports to: Finance Manager

Primary Purpose

The Finance Assistant will facilitate the efficient and effective financial operation of FCA field office. He/She will ensure compliance with FCA rules and regulations alongside donor policies, procedures, guidelines and rules.

She/he will seek and receive policy guidance/ instructions and support from Finance Manager in Nairobi and Project Coordinator in Kakuma in their respective area of responsibilities.

Tasks and Duties

• Implement financial systems and procedures according to Financial Handbook and other FCA policies at office level.
• Take lead in Donor financial requests and coordination at the field level in colaboration with the donor’s field office.
• Be responsible for all field cash transactions, physically makes payments in the field /or follow up closely on proper accountabilities for all field cash expenditures.
• Accurately prepare the necessary documents, compile source documents and submit complete documentation daily for postings of all the paid transactions in the cash book.
• Ensure accurate maintenance of all files and transactions for grant requests, incomes, expenditures, accounting and closure at FCA Kakuma field office.
• Support Project Coordinators/Managers in proposal writing, and budget preparation and monitoring of budgets
• Ensure that the Kakuma office consistently meets all donor and FCA rules and regulations pertaining to finance and procurement.
• Timely submission of field financial reports to Finance & Admin Manager in Nairobi for final report compilation.
• Maintenance of financial files (physical and soft copies) in the field office.
• Verify the accuracy, validity, legitimacy of all payments for completeness of financial documents, (purchase requests, work orders, pro forma invoices), proper coding and approval by responsible managers before payments are made.
• Ensure FCA creditors are paid promptly.
• Take part in procurement of goods/services in the field office and ensure adherence to FCA/Donor Regulations.
• Fixed asset register maintenance in the field office.
• Any other duty assigned by the supervisor

Qualifications

• Degree/Professional Accounting qualification (CPA IV) from a recognised institution
• Atleast 3 years of relevant experience from a reputable INGO or Institution, previous experience in humanitarian organizations
• Experience from working as a Finance person in a humanitarian/recovery context
• Specific familiarity with reporting to UNHCR, UNICEF, ECHO, BPRM, USAID and EC.
• Excellent analytical skills and attention to details.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
• Excellent knowledge on both software (Ms-Excel and Quick books)
• Good management, communication, teamwork and capacity building of other staff.
• Ability to work independently when necessary, set realistic goals, and work within agreed timelines
• Fluency in local languages and understanding of local context of operation is an added advantage.
• Ability to work well with people from diverse cultures and communicate effectively