Finance Assistant at International Rescue Committee

Job Summary:

• Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in integra-Data system and ensuring correct financial dimensions are correctly used and adequate cash is available to implement the program activities.

Key Responsibilities:

• Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
• Prepare the Invoice Journal and payment journal and submit to workflow for Finance Manager approval and ensure the same are posted into integra system after approval.
• Manage integra data entry for accounts payable and accounts receivable by ensuring the information are accurate and the correct financial dimensions are used before processing.
• Monitor and track cash advanced to program and support staff on monthly basis and ensuring timely liquidation of advances by preparation of liquidation journal to be reviewed by finance Manager.
• Responsible for preparation of taxation schedule for per-diem paid to staff every Month and submit to Finance Officer for review and approval before submission to Nairobi for payroll deduction by 14th of every Month.
• Monitor and track all vendor invoices submitted to Finance and ensure they met the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed on timely manner.
• Responsible for preparation of Journal for all cash received or deposited into bank account and submit to the workflow for approval.
• Ensuring that vendors payments journals are settled in a timely manner.
• Responsible for preparation of bank reconciliation statement on a bi-weekly basis for field bank account and any discrepancies are brought to attention of Finance Officer or Finance Manager.
• Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentations.
• Support in retrieval of documentation during the auditing and verification of financial documents as requested by Donor/auditors.
• Carrying out finance officer duties in his absence.
• Any other duties as may be assigned by supervisor.

Update

Qualifications

• Knowledge of Excel and ERP system an added advantage.
• Working knowledge of accounting software such as Microsoft 365 a plus
• Ability to work under pressure and meet deadlines and be well organized.
• Ability to carry out work with a high degree of integrity and maintain confidentiality.
• Strong communication skills.
• Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.
• Minimum CPA II qualification or University degree.
• At least 1year of finance and accounting experience in a similar post.