Finance Manager at Kenya Community Development Foundation

Job Summary & Purpose:

The Finance Manager at KCDF plays a critical role in overseeing financial accounting and grant management within the Finance department. Reporting directly to the Executive Director, this position is responsible for establishing and maintaining robust financial systems and delivering timely financial management reports to support decision-making for KCDF and its Entities.

Tasks and Responsibilities:

Financial Management
Tasks:

• Oversee the financial and grant management functions within the Finance department at KCDF.
• Establish and enforce accounting standards to ensure compliance among team members.
• Supervise the maintenance of the General Ledger and review all ledger reconciliations and journal entries.
• Review payments before submission to the bank and act as a designated signatory to KCDF bank accounts in accordance with the bank mandate and internal approval levels.
• Coordinate and consolidate the KCDF Annual Budget with input from respective Heads of Department and support budgeting for funding proposal development.
• Ensure the production of regular financial reports, including bank reconciliations, monthly management reports, motor vehicle expenditure reports, and staff medical expenditure reports.
• Maintain and Manage KCDF's financial information system while ensuring its output ability to auto-generate accurate, reliable management monthly and or ad hoc reports that facilitate decision-making. These reports are relevantly shared with staff, management, and the Board of Directors.
• Collaborate with KCDF's internal and external auditors to facilitate audits at minimum cost to the organization.
• Assist the program and fundraising teams in preparing funding proposals, ensuring the financial budgeting aspects are sound, accurate, and comprehensive.
• Develop and regularly review/update finance policies and procedures.
• Contribute to the overall strategic achievements of the foundation.

Grants Management
Tasks:

• Implement and ensure understanding and compliance with grants management policies, rules, and procedures throughout KCDF's work.
• Participate in the periodic review and update of grants management tools and processes.
• Ensure adherence to KCDF's grants management policies in partner selection.
• Oversee the tracking of the grants pool, monitoring obligations from donors and grantees to prevent overcommitting funds.
• Maintain all grant management documentation and mandatory records according to KCDF's and donors' standards.
• Conduct pre-award risk assessments on potential grantees in collaboration with the program teams.
• Ensure timely and accurate completion of grant modifications for program changes.

Capacity Development Coordination
Tasks:

• Provide periodic technical support to all grantees to strengthen their capacity to manage grants effectively.
• Coordinate the inception period grants management training for new grantees and provide refresher training for existing grantees on donor and KCDF's policies and procedures.
• Coordinate training workshops in collaboration with the Program, M&E, and Capacity-strengthening teams.

Financial Reporting and Monitoring (Financial and Programmatic) Tasks:

• Prepare and analyze accurate monthly financial and management reports.
• Submit accurate, complete, and timely management reports.
• Coordinate the preparation of audited financial statements.
• Review grant disbursement requests in collaboration with the program to ensure compliance with approved program descriptions and budget documents.
• Support periodic field-based reviews of partners' records and progress.

Compliance Management
Tasks:

• Ensure understanding of and compliance with all donor award conditions, guidelines, and procedures at KCDF and grantee levels.
• Regularly review partners' procedures to ensure compliance with sub-award conditions and regulations.
• Coordinate investigations of suspected grantee financial violations.

Staff Supervision

Tasks:

• Provide leadership for performance management of Finance Staff.
• Offer mentoring and technical support to finance staff.
• Ensure all finance staff have clear work tasks in line with their job descriptions and conduct annual performance appraisals.

Qualifications and Skills Required:

• Undergraduate degree in finance, business administration, or a related field.
• Certified Public Accountant (CPA, K) or ACCA qualification.
• A master’s degree in finance, business administration, or a related field will be an added advantage,
• At least twelve (12) years of professional experience in accounting, finance and grants management experience within not-for-profit organizations managing diverse funded projects, providing capacity-building support and undertaking sub-granting.
• Minimum of five (5) years of experience reporting to senior management team and governance bodies.
• At least eight (8) years of experience in managing a finance team.
• At least eight (8) years of experience in coordinating audit activities, managing reporting, budget development and analysis, treasury management, accounts payable and receivable, general ledger, payroll, and accounting.
• Solid understanding of financial management, fund accounting, and grants management.
• Experience with an ERP system such as Microsoft Dynamics
• Excellent communication and problem-solving skills.
• Experience in investment management will be an added advantage.

SUPERVISOR: Executive Director

STAFF DIRECTLY SUPERVISED: Senior Accountants, Accountants, Finance Assistants

RELATIONSHIPS INTERNALLY: Programs, Monitoring Evaluation and Learning (MEL), Partnerships and Resource Development, Communications, and Administration & Human Resources

RELATIONSHIPS EXTERNALLY: KCDF Entities, External Consultants, KCDF House Property Managers