Finance Sr. Associate at Humanitarian OpenStreetMap Team (HOT)

About the Role

The ESA Finance Associate is a full-time position reporting to the Regional Director and Regional Finance Manager. The Eastern & Southern Africa Hub is looking for someone with substantial experience in financial management and controls, supporting field operations and deployment of efficient and cost-effective financial operations, policies, procedures and processes.

The position is based in Nairobi, Kenya with travel to Regional Hub priority countries approximately 10-15% of the time.

Responsibilities

Financial Controls.

• In consultation with the Regional Finance Manager (RFM), ensure HOT and Hub Finance and Procurement policies are adhered to and implemented in a standardized manner
• Conduct periodic field/country visits.
• In close collaboration with Country Finance Managers, facilitate month end closing of accounting books and review of balance sheet items.

Reporting.

• On a case to case basis, support the RFM in consolidating and drafting Hub Monthly Financial Reports.
• Conduct initial reviews of all grantee Financial Reports.

Operations and Administrative Support.

• Provide reviews on Purchase Requests, Bid Analysis, Purchase Orders, and Procurement Plans and payments to ensure completeness, budget availability and compliance to HOT Policies/Procedures & Donor Regulations.

Capacity Building and Sub Grants Management & Support

• Facilitate training/workshops with staff and regional awardees.
• Reviewing monthly financial reports and facilitating payments to awardees.

Other Financial Milestones:

• Assist in Annual Budgeting Processes and provide monthly budget support to hub managers
• Contribute to the development, review and revision of Hub Financial Policies and SOPs.
• Responsible for the initial review of funds transfer requests from countries/programs, 
• In coordinations with the RFO, conduct risk assessments on grantees and programs and update the risk register on a regular basis.
• Key resource in filling (Soft and Hard Copies) for both HOT and Grantee financial records.

Qualifications

• Nairobi Based,  with ability to travel within the Eastern & Southern Africa Region
• Bachelor’s degree (B.S.) in Accounting (Graduate level degree in Finance and/or CPA certification a plus)
• At Least 3-4 years of professional experience in an equivalent position, preferably in the region (Eastern and Southern Africa)
• Experience working with remote and virtual teams
• Experience  training finance and non finance staff on finance and procurement processes
• Experience managing audit processes 
• Experience in donor budgeting and reporting.
• Experience in working with a diverse range of institutional donors, especially USAID/UN Agencies and many others.
• Excellent excel skills
• Excellent oral and written English / Communication skills
• Familiarity with accounting software, preferably Quickbooks
• Flexible, honest and reliable

Closing date: 10 May 2022