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  • Posted: May 6, 2022
    Deadline: Not specified
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Humanitarian OpenStreetMap Team (HOT) is a US-based NGO and global community of thousands of volunteers working together to use maps and open data for humanitarian response and the Sustainable Development Goals.
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    Finance Sr. Associate

    About the Role

    The ESA Finance Associate is a full-time position reporting to the Regional Director and Regional Finance Manager. The Eastern & Southern Africa Hub is looking for someone with substantial experience in financial management and controls, supporting field operations and deployment of efficient and cost-effective financial operations, policies, procedures and processes.

    The position is based in Nairobi, Kenya with travel to Regional Hub priority countries approximately 10-15% of the time.


    Financial Controls.

    • In consultation with the Regional Finance Manager (RFM), ensure HOT and Hub Finance and Procurement policies are adhered to and implemented in a standardized manner
    • Conduct periodic field/country visits.
    • In close collaboration with Country Finance Managers, facilitate month end closing of accounting books and review of balance sheet items.


    • On a case to case basis, support the RFM in consolidating and drafting Hub Monthly Financial Reports.
    • Conduct initial reviews of all grantee Financial Reports.

    Operations and Administrative Support.

    • Provide reviews on Purchase Requests, Bid Analysis, Purchase Orders, and Procurement Plans and payments to ensure completeness, budget availability and compliance to HOT Policies/Procedures & Donor Regulations.

    Capacity Building and Sub Grants Management & Support

    • Facilitate training/workshops with staff and regional awardees.
    • Reviewing monthly financial reports and facilitating payments to awardees.

    Other Financial Milestones:

    • Assist in Annual Budgeting Processes and provide monthly budget support to hub managers
    • Contribute to the development, review and revision of Hub Financial Policies and SOPs.
    • Responsible for the initial review of funds transfer requests from countries/programs, 
    • In coordinations with the RFO, conduct risk assessments on grantees and programs and update the risk register on a regular basis.
    • Key resource in filling (Soft and Hard Copies) for both HOT and Grantee financial records.


    • Nairobi Based,  with ability to travel within the Eastern & Southern Africa Region
    • Bachelor’s degree (B.S.) in Accounting (Graduate level degree in Finance and/or CPA certification a plus)
    • At Least 3-4 years of professional experience in an equivalent position, preferably in the region (Eastern and Southern Africa)
    • Experience working with remote and virtual teams
    • Experience  training finance and non finance staff on finance and procurement processes
    • Experience managing audit processes 
    • Experience in donor budgeting and reporting.
    • Experience in working with a diverse range of institutional donors, especially USAID/UN Agencies and many others.
    • Excellent excel skills
    • Excellent oral and written English / Communication skills
    • Familiarity with accounting software, preferably Quickbooks
    • Flexible, honest and reliable

    Closing date: 10 May 2022

    Method of Application

    Interested and qualified? Go to Humanitarian OpenStreetMap Team (HOT) on to apply

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