Fleet Assistant CIMMYT at World Agroforestry Centre (ICRAF)

Overview

• CIMMYT Kenya fleet Assistant role will include handling various administrative, operational, and coordination tasks within a corporate Services Unit.

Duties and responsibilities
Administrative Support.

• Maintaining and organizing records related to vehicle registrations, insurance, maintenance schedules, and driver information.
• Assisting in maintaining accurate and up-to-date databases of vehicle and driver details.

Scheduling and Coordination.

• Scheduling vehicle maintenance and repairs with service providers, ensuring minimal disruption to fleet operations.
• Coordinating vehicle inspection and other regulatory requirements.
• Arrange appointments for drivers.

Communication.

• Communicating with drivers regarding vehicle assignments and maintenance schedules.

 Data Management.

• Inputting data related to fuel consumption, mileage, maintenance costs, and other relevant metrics into fleet management shared point.
• Help maintain accurate records of vehicle utilization, to be used for analysis and decision-making.

Supplier Liaison.

• Assist in coordinating with suppliers, such as repair shops, fuel providers ensuring timely and cost-effective services.
• Help track invoices and payments to vendors, ensuring accuracy and adherence approved budgets.

Driver Assistance.

• Provide drivers with necessary information, documents, and tools for their daily tasks, such as route planning, vehicle inspection checklists, and safety guidelines.

Reporting and Analysis.

• Assist in compiling data for regular reports on fleet performance, maintenance costs, and other key metrics.

Compliance and Documentation.

• Help to ensure that vehicles and drivers comply with regulatory requirements, including licenses, registrations, inspections, and insurance.

Emergency Response.

• Assist in coordinating emergency response plans and procedures for accidents, breakdowns, or other incidents involving fleet vehicles.

Requirements

• A Diploma in Logistics, Business Management, or a related field
• At least 3 years previous experience managing fleet.