Front Office Admin (Intern) - Langata Road at Brites Management

Duties and Responsibilities

• Attend to walk in customers and visitors, directing them accordingly as per their request.
• Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.
• Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;
• Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;
• Coordinate office deliveries and receive invoices for payment processing;
• Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;
• Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;
• Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;
• Reconcile monthly petty cash in liaison with the Senior Finance Officer;
• Coordinate all the travel logistics with the driver within the organization;
• Develop a tracker system for motor vehicle fueling service and maintenance;
• Coordinate planning for meetings, preparation of meeting venue, and support organization of events;
• Manage office access for all the staff members and clients;
• Develop and maintain the office electronic and hard copy filing system.
• Liaise with the Procurement and Logistics Officer for the procurement of goods and services.

Key Requirements Skills, experience and qualification

• Minimum of 1 years’ experience in front office administration, or related fields;
• Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.
• At least a Diploma in Front Office Management, Business / Office Administration / Public Relations or any other related field
• Customer relations skills;
• Time management skills,
• Organization and planning skills;
• Communication skills
• Analytical skills