Graduate Trainee, Procurement at The Science for Africa Foundation

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Execute assigned purchase requests in the NetSuite system.
• Supporting Travel desk as assigned.
• Assist the procurement team in seeking and preparation of quotation analysis.
• Support in sourcing and tendering processes as assigned.
• Prepare Bid analysis/justification and relevant reports.
• Generate LPOs in the NetSuite system.
• Communicate procurement outcomes and decisions with vendors.
• Working with the Finance team to reconcile supplier invoices and provide vendor payment remittances.
• Following up with vendor for proper supplier documentation.
• Receiving invoices and updating the invoice tracker.
• Follow up with users to sign off invoices, prepare payment requests, submit to finance for payment and share payment notifications with vendors.
• Follow up with finance on suppliers' VAT refunds and update the vendor.
• Updating relevant reports.
• Follow up with Suppliers for delays in deliveries or overdue LPOs.
• Maintain positive relationships with SFA Foundation suppliers.
• Maintain proper filing of fully executed contracts, LPOs, invoices, and procurement documents in the Document Management System (DMS).
• Perform any other duty as assigned.

Academic Qualifications

• A minimum of a bachelor’s degree in Procurement and Logistics or a related field from a recognised institution.

Professional Qualifications

• KISM/ CIPS membership

Experience

• Previous volunteer /experience in procurement and supply chain management
• Proficient use of computers, especially MS Office.