Grants Management Officer at RefuSHE

Key Responsibilities

• Under the supervision of the Chief Investment and Resources Officer, the Grants Management Officer will undertake the following functions:
• Manage the organization’s grant reporting portfolio, which includes financial and programmatic reporting in compliance with donor requirements.
• Manage the report writing process, including timely collection and organization of all reporting materials and requirements from different departments, and providing editorial reviews and content creation as needed.
• Support in reviewing grant contracts and agreements and communicate agreement terms to executive leadership, finance, and program teams effectively, ensuring adherence to all requirements.
• Manage reporting timelines and deadlines and monitor existing grants reporting for compliance with grant agreements.
• Work closely with the Finance team to monitor grant budgets and spending to ensure grant compliance, ensure grant funds are not over/under spent, and resolve any discrepancies.
• Coordinate efforts to ensure timely submission of financial reports.
• Maintain and update organizational grant reporting schedules and manage all Letters of Agreement (LOAs) within the RefuSHE document sharing platform; ensure all team members are aware of upcoming deadlines.
• Assist with providing grant related documentation for the annual financial audit as required.
• Update and maintain grant related information within Salesforce.
• Support in proposal development activities as needed to foundation, corporate, and government funders, including, but not limited to: preparation of proposal data/content (with the M&E team); development of proposal budget (with the Finance team), proof-reading and editing, proposal submission, and follow-up.
• Support in researching and writing letters of inquiry to prospective funders and partners.
• Support communications and business development staff to collect experiences and success stories from beneficiaries in a sensitive manner.
• Maintain a comprehensive record of all grants reports.
• Perform any other lawful duties that may be assigned to you by your supervisor.

Personal attributes

• Active listening, negotiation, and presentation skills.
• Ability to build and manage interpersonal relationships effectively at all levels of the organization.
• A high degree of attention to detail.
• Excellent planning and organizational skills.
• Ability to multitask and meet strict deadlines.
• Ability to remain flexible in a dynamic environment and work well in a team across time zones.

Qualifications

• Bachelor’s degree required; Master’s degree in relevant field preferred.
• Excellent command of English and Kiswahili.
• A minimum of 3 years of experience managing grants and/or contracts in social change, global development, or a related field.
• Demonstrated technical grant management background, including a deep knowledge of and experience with grant reporting, preferably to US government agencies.
• Excellent writing, editing, and proofreading skills, including a strong ability to turn data and numbers into concise and compelling narratives.
• Experience with grants management and reporting compliance and understanding of budgets.
• Quick-learner with an advanced comfort level with technology; experience with Salesforce and other software packages for prospect-related research preferred