Health Records and Management Officer at Migori County Public Service Board

REF/MCPSB/339/2022 CONTRACT

Job summary

• The overall function of this position in liaison with sub county HRIO and program SI lead, is to support efficient data processes including accurate data collection, proper use of current data collection tools, data collation, reporting at sub county, county as well as in the data warehouse, interpretation and use at site and Sub–County level.

Roles and responsibilities

• Manage data from program supported facilities including supporting data entry, data cleaning, standardization, and validation for reporting
• Support in management of program databases/dashboards including DATIM, 3PM, DRAWS and the KHIS to meet data requirements for the program, the MoH, CDC and other stakeholders
• Support designing, development and use of data capture tools that are relevant for donor and program requirements
• Providing supportive supervision, mentorship and on the job training for all the clinical staff and data staff at supported health facilities
• Ensure availability and correct use of all data capture and reporting tolls at site and sub county levels
• Preparation of complete, timely and accurate monthly, quarterly, semi-annual, and annual reports for MoH, county and donor reporting and dissemination to program teams
• Provide support in all data management needs for program monitoring and evaluation and operations research
• Build the capacity of site staff in data management and directly supervise program data officers
• Guarantee the program’s data security and ensure effectual data preservation, accessibility, retrieval,
• and transmission mechanisms Perform any other duty as assigned
• Conduct thorough validation logic on submitted data by facility records officers
• Provide timely feedback to the facility records officers, sub county HRIO and program SI lead on
• identified site-specific data quality gaps and poor performance
• Produce monthly data summaries to track and inform programmatic performance against targets
• Participate and support monthly sub-county data review meetings for supported facilities
• Support program data analytics, visualizations preparation power point presentations as requested by
• the program team, MoH and CDC
• Ensure utmost security to program data
• Oversee joint DQA/SQA with the County and Sub-County HRIOs in supported facilities
• coordinate uploading of quality data into various databases including TIBU, DHIS, DATIM,3PM,
• national data warehouse
• Support the deployment of EMR systems to ensure smooth running of the systems at the sites.
• Ensure regular backup of the EMR data into SharePoint.
• Support in collating ADHOC data requests and in evaluations.
• Evaluate outcomes of strategic information systems and share recommendations for program improvement
• Timely preparation and submission of activity budgets, work plans, reports, and other technical papers
• Represent the project team at stakeholder forums at sub county level in consultation with sub county
• HRIO and program SI lead.
• Support any other work-related responsibilities as may be assigned by the program SI lead and/or
• sub county HRIO

Required qualifications

• Bachelor’s degree in Health Records and information Management.
• At least 4 years’ experience in M&E or Data management especially data from a comprehensive HIV program.
• Very good knowledge of MoH HIV data capture and reporting tools as well as indicators
• Experience in using and supporting use of EMR Systems e.g., Kenya MR, web ADT, KHIS, DATIM and 3PM is required.
• Proficient in statistical packages such as STATA, Excel, and any data visualization software
• Demonstrated analysis, communication, interpersonal, report writing and presentation skills. Proactive, creative, systematic thinker and problem-solver.
• Must have an AMRO (K) certification.
• Good report writing skills and ability to use data to inform programming.
• Good communication skills, written and verbal, in English and Kiswahili languages.
• Ability to work within very strict deadlines