HR Administrator (Part Time) at Action Aid

ROLE:  HR Administrator – Expatriate Services

Tasks:

• Manage creditor invoicing and payments related to expatriate staff.
• Handle registration and processing of payroll transactions.
• Manage foreign taxation issues, including correspondence with authorities.
• Maintain accurate records of salary payments and expat-related expenses.
• Administer hosting agreements and contracts for expatriate employees.
• Support onboarding, relocation, and administrative arrangements for expats.
• Provide guidance and administrative support for expat benefits, allowances, and compliance.
•  Ensure data quality and reporting within HR systems (Mindkey, Lessor, Business Central, Continia).
•  Act as primary point of contact for expat employees on HR administrative matters.

ROLE: HR Support and Process Development

Tasks:

• Support the People & IT team with general HR administration.
• Contribute to developing and improving HR processes related to international mobility.
• Collaborate with finance and payroll teams to ensure accurate and timely reporting.
• Assist with ad hoc HR projects and organizational initiatives as needed.

KEY COMPETENCIES

• Need to:Solid experience with HR administration, preferably with expatriate staff.Knowledge of payroll processes, taxation, and contract administration.
• Strong IT skills and ability to work with HR and finance systems (Mindkey, Lessor, Business Central, Continia).
• Detail-oriented, structured, and reliable in handling sensitive employee data.Strong communication skills in English (written and verbal).
• Ability to collaborate across teams and with international colleagues.

Nice to:

• Previous experience with NGOs or international organizations.
• Knowledge of Danish and international employment law related to expats.
• Experience in developing and documenting HR processes.
• Cultural awareness and the ability to support staff across different contexts.