HR Advisor at Dentsu

Role Purpose

• The HR Advisor will work closely with the HR Manager, who also serves as the HR Business Partner, to support the delivery of the People & Culture agenda.
• The role is responsible for supporting employee lifecycle activities, recruitment coordination, onboarding, employee engagement, learning and development administration, HR compliance, reporting, and HR systems administration.
• The role serves as a key point of contact for employees and managers on day-to-day HR matters, while ensuring the efficient execution of HR processes and a positive employee experience.

Key Responsibilities

Talent & Recruitment Coordination

• Coordinate recruitment activities, including interview scheduling, candidate communication, and offer administration.
• Maintain talent pipelines and candidate databases for frequently recruited roles.
• Support workforce planning activities through talent tracking and reporting.
• Coordinate onboarding activities to ensure a seamless new joiner experience.

Employee Lifecycle Administration

• Maintain accurate employee records and personnel files.
• Coordinate probation reviews, employee confirmations, promotions, transfers, and exits.
• Prepare employment letters and HR documentation as required.
• Support employee offboarding and clearance processes.

Employee Relations Support

• Coordinate employee relations processes, including disciplinary, grievance, and performance management documentation.
• Maintain employee relations trackers and records.
• Support investigations and case administration under the guidance of the HR Manager.
• Escalate employee concerns and risks appropriately.

Learning & Development Coordination

• Coordinate learning and development initiatives, training schedules, and participant communications.
• Maintain training records and learning dashboards.
• Support internship, graduate, and talent development programmes.
• Track completion of mandatory learning requirements.

Employee Engagement & Culture

• Coordinate employee engagement, wellness, and culture initiatives.
• Support the implementation of engagement action plans and employee feedback initiatives.
• Coordinate recognition programmes and employee events.
• Support the administration of employee surveys and action tracking.

HR Compliance & Governance

• Ensure employee documentation is maintained in line with company policies and statutory requirements.
• Support HR audits and compliance reviews.
• Assist with payroll inputs and employee data validation.
• Monitor HR process compliance and escalate risks where required.

HR Reporting & Systems Administration

• Maintain HR dashboards, trackers, and monthly reports.
• Ensure accuracy of employee data within Workday and other HR systems.
• Prepare regular people metrics, including headcount, attrition, recruitment, training, and engagement reports.
• Support HR analytics and reporting requirements for leadership teams.

Qualifications & Experience

Education

• Bachelor’s degree in human resource management, Business Administration, Psychology, or a related field.
• CHRP qualification or progress towards CHRP certification will be an added advantage.
• Active membership with the Institute of Human Resource Management (IHRM)

Experience

• 2–4 years' experience in Human Resources, HR Operations, HR Administration, or a similar role.
• Experience supporting recruitment, employee lifecycle management, HR reporting, and employee engagement activities.
• Experience using HRIS platforms (Workday experience will be an added advantage).
• Previous experience within a marketing, advertising, media, communications, professional services, or agency environment will be an added advantage
• Experience coordinating multiple HR priorities and supporting stakeholders across different business functions.

Skills & Competencies

• Strong HR administration and coordination skills.
• Excellent planning and organizational ability.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong stakeholder management and customer service orientation.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.

Key Success Measures

• Timely execution of recruitment, onboarding, and employee lifecycle processes.
• Accurate and up-to-date HR records and Workday data.
• Timely delivery of HR reports and dashboards.
• Successful coordination of employee engagement and learning initiatives.
• Compliance with HR policies, procedures, and statutory requirements.
• Positive employee and manager experience through responsive HR support.