HR Assistant - KVM at CFAO Motors Kenya limited (Formerly Toyota Kenya)

JOB PURPOSE 

• This role is responsible for the effective and efficient of Human Resources service delivery to all departments in support of the overall business strategy.

MAIN RESPONSIBILITIES OF THE JOB 

Managerial/Supervisory Responsibilities

Operational Responsibilities

• Participate in the documentation of the human resource policy guidelines & ensures staff compliance to policy document.
• Pension Scheme Administration – withdrawals, joiners
• Cross-functional co-ordination of all staff issues in the various business departments for effective employee satisfaction.
• Coordinate the induction of all new staff into the business to facilitate quick adjustment into the roles.
• Organise and facilitate the company’s activities e.g. What’s Up Sessions, Member Education Sessions
•   Provide support in HR communication to ensure the staff are well informed
• Coordinate leave management to ensure leave balances are managed within the acceptable number, and to enhance work life balance
• Prepare contracts for new staff and ensure that the signing is timely and done in line with the Kenya vehicle Manufacturers HR policies and procedures, to ensure compliance with the employment regulations
• Coordinate staff recruitment, scheduling interviews, preparing recruitment forms and offer letters
• Prepare KVM Payroll inputs and advise Payroll of any adjustments upon review.
• Records Management –Maintain all employee personal records and files to ensure employee information is complete, updated and safely kept at all times
• Staff Attendance Management –Administration of attendance system, lateness, absenteeism and sick offs
• Administration of staff insurance covers – applications and withdrawals, medical reimbursements, Group Life and Group Personal Accident and WIBA Covers
• Coordination of staff performance appraisal
• Compiling information for HR monthly Reports
• Coordination of training programs and maintaining training records
• Internal & External Correspondence to HR Customers
• Provide support to employees where required
• Prepare and submit applications for NITA reimbursements for approved training programs
• Facilitate the exit process for all exiting staff to enhance efficiency and effectiveness in the process in support of employee experience
• Coordinate attachment program
• Coordinate CFAO Education First Program
• Support Kaizen initiatives in the HR Department to enhance efficiency and effectiveness in operations
• Any other duties as may be assigned from time to time by management

KNOWLEDGE,  SKILLS AND EXPERIENCE

• Minimum level of academic and professional  qualification required to perform effectively in the role
• Bachelor’s degree in human resources or business related field from a reputable institution
• Higher National Diploma in Human Resource Management
• Minimum level of experience required to perform effectively in the role
• 3 years of relevant work experience, with 2 as a HR Generalist in a busy HR office