HR Assistant - Thika at Brites Management

Duties and Responsibilities

• Assisting with job postings on various platforms.
• Screening resumes and scheduling interviews.
• Coordinating with candidates and hiring managers throughout the recruitment process.
• Conducting initial candidate screenings and reference checks.
• Facilitating the onboarding process for new hires, including preparing necessary paperwork, conducting orientations, and ensuring a smooth transition into the company.
• Processing paperwork for terminations and conducting exit interviews when necessary.
• Maintaining accurate and up-to-date employee records, both physical and digital.
• Managing employee databases and HRIS (Human Resources Information Systems).
• Assisting employees with inquiries related to benefits packages.
• Enrolling new employees in benefits programs and updating existing employee information.
• Collaborating with benefits providers and ensuring compliance with benefit-related regulations.
• Assisting with payroll processing, including data entry, timekeeping, and addressing payroll-related inquiries.
• Verifying timesheets and ensuring accuracy in payroll calculations.
• Assisting in the development and implementation of HR policies and procedures.
• Ensuring compliance with labor laws and regulations.
• Assisting with audits and investigations as needed.
• Providing support to employees regarding HR-related inquiries and issues.
• Acting as a liaison between employees and management to address concerns and resolve conflicts.
• Maintaining confidentiality and professionalism in handling sensitive employee information.
• Coordinating training sessions and workshops for employees.
• Tracking employee training and development activities.
• Assisting with the implementation of employee development programs.
• Generating HR reports and analytics for management review.
• Compiling and analyzing HR-related data to identify trends and make recommendations for improvement.
• Assisting with general HR administrative tasks such as filing, scanning, and organizing documents.
• Providing support for HR projects and initiatives as assigned.
• Communicating with employees and managers regarding HR-related updates, policies, and procedures.
• Coordinating meetings, interviews, and other HR-related events.
• Staying updated on HR best practices, industry trends, and relevant regulations through professional development activities.

Key Requirements Skills, experience and qualification

• Degree/Diploma in Human Resource Management or Certified Human Resource Professional qualification (CHRP).
• Minimum of 1 year of experience in a HR-related position.
• Proficiency in Microsoft Excel, Microsoft Word, Outlook, and PowerPoint.
• Knowledge of labor laws and government regulations that concern workplaces and employment matters.
• Thorough understanding of human resource practices and industry trends.
• Ability to manage deadlines and stressful situations.
• Attention to detail.
• Strong interpersonal and communication skills.
• Highly motivated individual.
• Resilience – deal effectively with pressure; remain optimistic and persistent, even under adversity, recover quickly from setbacks.
• Flexibility – be open to change and new information; rapidly adapt to new information, changing conditions, or unexpected obstacles.