HR Operations Manager – Payroll, Master Data, BI at Victory Farms

We are seeking an experienced and detail-oriented HR Operations Manager to oversee Payroll, Master Data management, and Business Intelligence (BI) functions within our HR department. This pivotal role manages end-to-end payroll processes, ensures the integrity of HR master data, and leverages HR analytics to provide actionable insights for strategic decision-making. The ideal candidate will champion compliance and operational excellence across the workforce lifecycle, supporting organizational goals and enhancing employee experience.

Roles & Responsibilities:

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.
• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.
• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.
• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.
• Ensure strict compliance with policies and regulations governing casual workforce management.
• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.
• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.
• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.
• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.
• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.
• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy
• Draft critical payroll-related documentation such as deduction letters and salary review communications.
• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.
• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrollment.

Skills and Qualifications

• Bachelor’s degree in HR Management, Business Administration, or related field.
• At least 3+ years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).
• Strong understanding of Kenyan labour laws and statutory deductions.
• High attention to detail and confidentiality.
• Proficiency in HR systems (ERPNext experience is a plus).
• Excellent communication and data analytical tools.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.