Human Resource Assistant CIMMYT at World Agroforestry Centre (ICRAF)

Overview

The purpose of this role is to manage and maintain confidential employee and casual worker records, respond to HR-related queries, and support initiatives that foster a positive work culture and employee morale. This includes disseminating HR policies and procedures clearly, ensuring compliance with Labor laws and organizational regulations, and contributing to the continuous improvement of HR processes. The role also involves serving as a point of contact for HR inquiries, coordinating internal communication, assisting in occupational health and safety measures, compiling HR metrics, and handling payroll processes with accuracy and compliance at Kiboko.

Duties and responsibilities

HR Administration:

• Maintain employee records and ensure the accuracy and confidentiality of HR data. Operate the Human Resources Information System (Dynamics HRM) to track and update employee information.
• Responding to employee /casuals queries regarding HR policies and procedures
• Support initiatives that promote positive work culture and employee morale.
• Assess, document, improve and operate HR’s involvement in all casual and temporary labor agreements in coordination with all stakeholders.
• Assist in dissemination of HR policies and procedures in clear understandable way to the employees /casuals.
• Ensure compliance with labour laws and organization regulations in an adaptable manner.
• Contributing to the continuous improvement of HR process and practice
• Coordinate and facilitate clear and open communication between the casuals.
• Coordinate internal communication related to HR policies and update the field-based staff.
• Assist in coordinating and implementing occupational health and safety (OHS) measures in the field.
• Implement Medical and OHS measures as required and suggest continued improvements.
• Assist in compiling HR metrics and generation report such as employee turnover, engagements and other HR related metrics.
• Responsible for well-being activities with planning and coordinating various programs to enhance physical, mental, and emotional health within the organization and organizing training activities.
• Maintain updated and organized payroll records.     
• Generate and manage payroll reports.
• Accurately calculate wages and deductions.
• Address employee and casual worker inquiries regarding pay and deductions.
• Ensure payroll processes comply with local regulations.

Payroll management:

• Generating payroll reports, maintaining updated and organized payroll records, accurately calculating wages and deductions, addressing employee inquiries about pay and deductions, and ensuring compliance with local payroll regulations.

Requirements

• Bachelor’s degree /Higher diploma in HR related field or Business Administration or a related field.
• Minimum of 3 Years with relevant experience and experience in causal management is an added advantage.
• Proficiency in IT, payroll system is an added advantage.