Human Resources & Administration Manager at Moving the Goalposts Kilifi (MTGK)

Strategy implementation

• Planning, developing, and implementing the strategy for Human Resources including recruitment policies, quality procedures, discipline, grievance, mediation, pay and conditions, contracts, training, and development, among others.
• Carrying out organizational HR workforce planning and succession planning to enhance multi-skilling and talent pool development
• Develop and oversee the implementation of MTG volunteer management policy in liaison with the Program department and the Executive Director (that includes a performance management framework).

Policy interpretation & implementation

• Providing advice and guidance to staff on the interpretation of HR policies and practices and employment law issues.
• Providing support to the senior management team on aspects of HR development, objectives, purposes, and achievements.
• Train all staff on the staff manual (policies & procedures) and volunteer policy

Recruitment and placement

• Planning and implementation of annual organizational human resource requirements in liaison with the departmental heads (full-time, part-time, and volunteers).
• Cost-effectively administering the recruitment process by identifying staffing needs, sourcing, selecting, hiring, and onboarding.

Compensation, welfare & benefits administration

• Managing administration of employee benefits and compliance with statutory requirements (tax laws). This includes terms and conditions of service, remuneration packages, leave records, and staff welfare concerns like medical, pension/gratuity, contract-end terminal benefits, etc.
• Ensure adherence by staff to the Volunteer Management Policy.

Performance Management

• Lead/guide the management team in ensuring the implementation and tracking of performance management processes for all staff levels.
• Track objective setting, periodic (quarterly and annual) appraisals, and role evaluations or reviews with departmental heads.
• Ensuring the linking of performance reviews to annual increments and employee development

Capacity building, staff training, and development

• Evaluating and implementing staff training programs in liaison with departmental heads.
• In liaison with departmental heads, develop and implement a system to evaluate the skill, experience and professional development needs of staffers.
• Implement a professional development program to address employee experience and skill gaps
• Capacity building and training of staff in line with the inclusion policy
• Sourcing external training programs, organizing internal training sessions, and carrying out post-training evaluations for management use.

Employee Relations

• Managing all internal communication to ensure adherence to organizational culture and application of procedures & guidelines on all HR matters.
• Handle grievances, and disciplinary processes and provide workplace conflict resolution in line with the organization’s grievances and disciplinary policy to maintain a conducive working environment for all.

Employee data management

• Developing and managing staff employment contracts based on the various projects that have diverse completion/termination dates and extensions
• Developing and implementing all HR policy manuals and support tools.
• Developing role profiles and job specifications for all organizational jobs (in liaison with departmental heads) and maintaining the HR database.
• Maintain a central and departmental leave schedule/records for all staff
• Review leave applications for all staff in liaison with departmental heads.
• Ensure all employee files are up to date with required employee documentation in line with the Labor laws and maintained centrally for organizational use

Payroll Management:

• Managing HRMIS to administrator key HR functions
• Salary processing and benefits administration through the monthly payroll in liaison with the finance department.
• Developing and advising the Management team on staff salary reviews and benefits, ensuring consistency of reviews for all staff.

Safety and security

• Provide Health and Safety advice in line with OSHA Act and the organization’s policy.
• Proactively carry out risk assessments, including issues around staff health and welfare.

Information Technology

• Manage and oversee the maintenance of all IT assets
• Oversee that the LAN is connected, operating, and virus free
• Oversee and ensure that internet connectivity is excellent/efficient

Administration

• Oversee security, office administration & maintenance of   MTG office premises/compound
• Oversee rental of office premises at MTG HQ

Staff Management

• Supervise IT & Administration Officer, Office Assistants/Drivers, and Office Security.
• Appraise staff under the HR & Administration Department.

Board engagement

• Serve as Secretary to Board HR Committee, write board papers, take notes, and follow up on key actions