Human Resources Administrative Assistant at Grant Thornton Kenya

Job Summary

The overall purpose of this job is to execute Human Resources Solutions administration-related tasks for the clients in accordance with the engagement terms.

Main Responsibilities of Job

• Develop proposal templates draft to include the introduction, references, CVs, and attachments thus allowing the team to focus on technical bits such as the comments, methodology, work plan, and financials;
• Print and deliver the proposals
• Attend proposal openings
• Shortlist candidates for recruitment
• Schedule and contact candidates for interviews
• Conduct background checks for reports
• Conduct psychometric tests for candidates
• Send feedback emails to candidates after placement
• Contact comparators and follow up on data
• Assist in data collection and consolidation of assignments
• Manage the competitor data and document trends
• Consolidate cold emails and share them with potential clients
• Set a tracker for HRSL strategy and send weekly reminders to the team
• Consolidate the HRSL Community database
• Manage the training calendar and send reminders
• Prepare and manage the engagement dashboard for manpower mapping
• Manage the WIP and Proposal tracker
• Manage the WFH schedule
• Develop the tentative leave plan and share reminders in liaison with the People & Culture
• Handle the department's petty cash
• Manage the departmental files and records
• Manage the shared folder
• Schedule meetings and take minutes
• Any other responsibility assigned to the job holder by the superior from time to time

Qualifications:

• A Certificate course in administration/HR, KCSE minimum of C- with work experience in administration. A diploma in HR is an added advantage
• Minimum of 3 years in a similar role, preferably in a busy environment.

Key skills:

• Experienced and proficient in MS Suite with strong writing skills (for office communication) and skilled in making posters and certificates.
• A good demonstration of capacity to analyze complex situations and solve problems.
• Good communication skills. Able to provide clear and effective written and verbal communication
• Exceptional ability to think strategically.
• Ability to exercise discretion in handling sensitive matters.
• Proactive and has an enthusiastic approach to work.
• Attention to detail, self-motivated, with the ability to stay calm and tactical under pressure.