Human Resources Officer-HRH at PATH

Background

• PATH Kenya is the lead implementing Partner for the USAID Nuru Ya Mtoto which is a USAID project funded by PEPFAR. The project’s focus is to increase use of high-quality, county-led health and social services, prevent new HIV infections, and reduce OVC and AGYW vulnerability. The project is implemented by PATH Kenya with ADS Nyanza as a consortium partner. The project is implemented at the county level, in the community and health facilities in the counties of Homa Bay, Kakamega, Kisumu Nyamira, Vihiga, Migori, and Kisii, in close collaboration with and support of county health management teams, department of children and social services and the Ministry of Health of Kenya.

Job Summary

• PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a Human Resources officer who support the project’s Human Resources for Health (HRH) activities in Kakamega County.   The officer will be responsible for a wide range of Human Resources functions that include recruitment, onboarding, records keeping, performance management, compliance with the statutory regulations, workplace safety, staff training and development, monitoring and supportive supervision and partnership building.

Job Responsibilities:

• Partner with the County health HR unit on HR issues relating to contracted staff (HRH) towards improved service delivery in project supported sites.
• Provide oversight and coordination in the County recruitment processes i.e., participate in drafting job advertisements for vacant positions, screening applications, short listing, interviewing, and deploying heath workers to project supported sites for efficient service delivery.
• Advice/update the project management on HR statutory requirements and policy matters.
• Take leadership in responding to all HR queries as well as provide first line support by responding to queries directly fielded by staff via phone or email. Ensure queries are addressed in line with stipulated turn-around times. Manage any emerging as well as existing HR concerns and provide internal communication support on Human Resource issues. Escalate issues that require higher level management promptly.
• Actively participate in HR audits, ensuring that contracts and other relevant documents are filed and retrieved in a timely manner.
• Provide guidance to enable support and management of contracted health workers in the county i.e. onboarding, supervision, timesheet management and grievance handling. Management of timesheet processes include: receipt, recording, tracking, stamping and onward transmission for payroll processing.
• Validate payroll data and timecards before presenting the same to finance for processing.
• Ensure that there is accurate tracking and monitoring of all types of leave for staff and reconcile with timecards before submission and filing.
• Support verification of staff presence at post on a weekly basis, in close liaison with project staff as well as facility in-charges. Conduct spot checks, scheduled site visits and other initiatives to ensure staff are accurately paid as per the days worked.
• Ensure timely communication and coordination on matters relating to contract workers transfers, disciplinary issues as well as work attendance monitoring.
• Support in the implementation of the county HRH priorities.
• Support the county to adopt and implement the prevailing HRM policies and guidelines.
• Coordinate the implementation of performance management systems and staff appraisals at the county.
• Maintain up-to-date and accurate staff records and filing systems and ensure the HRH data is updated.
• Update facility supervisors and the project of any changes that occur in terms of staff movement, absenteeism, etc.
• Prepare required reports (monthly, quarterly & semi-annual reports).
• Perform any tasks as may be reasonably assigned from time to time.

Required Experience

• A Bachelors degree in Human Resources (HR) or related field.
• A higher diploma in HR Management (A masters degree in HR will be an added advantage)
• At least five (5) years relevant and progressive HR experience in Human Resource Management in a busy HR office.
• Familiarity with public sector HR issues. Experience in managing the HRH (Human Resources for Health) is highly desirable and an added advantage.
• Ability to multi-task, handle pressure and work as a team player in a diverse working environment.
• Flexible, detail oriented and adaptable to changing priorities to meet strict deadlines.
• Strong demonstrated interpersonal and communication skills, both written and verbal.
• Ability to take initiative and work independently with minimal supervision.
• Excellent computer skills using Microsoft Office Suite required, additional software preferred.
• IHRM Membership (of good standing).