Human Resources Senior Assistant at United Nations Office for Project Services (UNOPS)

Functional Responsibilities:
The job holder will be responsible for the following:

• Ensure full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
• Assist the supervisor in the development and implementation of a human resources management system in relation to planning, administering and monitoring of all matters related to human resources management concerning national and other personnel including contractors;
• Review of incoming requests and all relevant documentation relating to travel requests, claims and payments, UN ID card issuance;
• Provide support in the recruitment, contract extensions and separation process and coordination of relevant documentation;
• Use tracking and monitoring tools to manage status of requests, initiating follow-up action to ensure timely submission of attendance sheets, training records, payment status etc. and complete necessary documentation;
• Review check-out/clearance forms to ensure certification from other departments, HR final clearance and submission to BSSC;
• Provide administrative support to the programme staff as required;
• Provide briefing and guidance to other LICA personnel on the application and interpretation of recruitment and administrative policies and procedures;
• Ensure maintenance of personnel records of ICAs and FTAs;
• Provide oral and written response to staff inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer;
• Update and management of the staffing tables and provision of statistical summaries related to them, including arranging and keeping track of movements, update weekly staffing and radio check reports;
• Process monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus
• Process collection, verification and follow-up on required documentation related to allowances, appointments and contracts.
• Maintain a staff monitoring system to ensure timely retrieval of information as required.
• Assist in planning, organizing and making logistical arrangements for workshops or conferences.
• Undertake any other tasks assigned by the supervisor

Impact of Results:

• The effective and successful achievement of results by the HR Senior Assistant directly impact on the compliant execution of HR processes in the respective unit and the efficient and effective performance within it. These promote the credibility of the organization as an effective service provider in project services and management.

Education/Experience/Language requirements:
Education:
 

• Completion of secondary education is required.
• First university degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable.

Experience:

• Minimum of five years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services.
• Some experience in UN system organizations is desirable
• Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is desired
• Experience in use of HR information systems, Enterprise systems including OneUNOPS is desirable.
• Knowledge of UN policies, procedures and practices is highly desirable

Language:

• Full working knowledge of English is required
• Knowledge of another official UN language is an asset.