Associate Director Project Management at International AIDS Vaccine Initiative (IAVI)

Key Responsibilities:

Team management:

• Provide oversight of Program Managers and Program Management Specialists on tasks such as reporting, grant management, and organizational and donor communications
• Lead performance management and professional development of direct reports, including continuous feedback, coaching, mentorship, and career support
• Work closely with the program management unit members, ADVANCE Chief of Party, and SA Leads to ensure programmatic activities are properly accounted, reported, budgeted, forecasted, and in compliance with IAVI, grant, and donor-specific policies

Program management:

• Manage, coordinate, and monitor the program to ensure all activities are delivered with the desirable outcomes
• Consistently assess program performance with the aim to maximize return on investment and programmatic impact
• Identify and implement a program management system to ensure all program information is captured, documented, and readily accessible
• Work closely with the Deputy Chief of Party (DCOP), Operations and legal teams, to coordinate, direct, and expedite the contracting and procurement process, as well as resolve issues and reconcile discrepancies
• Works with M&E team to design and implement a framework to track key indicators and results related to ADVANCE, informing the team of adjustments needed in project implementation
• Build strong working relations with all Strategic Areas within the ADVANCE portfolio to enhance connectivity and cooperativity across the program
• Support the building and management of key partnerships and collaborations essential for the successful delivery of ADVANCE
• Provide leadership on the continuous improvement of the process, quality, and rigor of program reporting
• Manage the annual work planning process in conjunction with the Chief of Party and Deputy Chief of Party, Operations
• With the ADVANCE Coordinator, support, organize, manage, and prepare for ADVANCE external facing meetings
• Perform other tasks as assigned by the manager

Education and Experience:

• Masters in life science, Public Health, Organizational Management, or a related discipline is required; PhD is desirable
• Minimum five years of work experience in a relevant project management role in a medical/academic/research environment is required

Qualifications and Skills:

• Demonstrated experience leading and coordinating multiple programs and projects at the same time is required
• Experience managing multi-centre research projects is required
• Knowledge and experience in MEL project management is required
• Experience with budget management is required
• The ability to analyze situations and determine the best outcome is required
• Ability to establish and maintain good working relationships at all levels is required
• Excellent organisational skills with an ability to multitask and prioritise is required
• Excellent verbal, written, and presentation skills are required
• Ability to write clear and concise reports is required
• A team player who leads by example and holds themselves accountable for performance is required
• Computer literacy, including advanced Microsoft Office skills is required
• Experience working in the field of Global Health and/or HIV is desirable
• PMP certification is desirable