Information Management Assistant at International Organization for Migration (IOM)

Core Functions / Responsibilities:

1. Provide general information management support to IOM offices and relevant partners;
2. Support the various information collection, management and exchange activities with relevant Unit and partners;
3. Coordinate country-based information to maintain consistency and coherence across countries in the region, and support in the coordination of information collection processes and the overall information management activities including encoding, storing, and transferring data as well as processing and support in the analysis of the collected data and information locally;
4. Support timely preparation and generation of information products, and support on information sharing and dissemination to all relevant channels;
5. Provide support to monitoring efforts for the Mission by applying information collection methods and maintaining adequate documentation and records of project activities, data and reports;
6. Compile and coordinate inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, government, partner agencies, and implementing partners;
7. Support the knowledge management of the Programme Support Unit (PSU) by maintaining and updating the PSU project matrix, and maintaining institutional memories or other documentation and information management systems;
8. Draft required guidance materials and presentations for the training and reference; and
9. Perform such other duties as may be assigned.

Education

• Bachelor’s degree from an accredited academic institution in Political or Social Science, Business Administration, International Relations and/ or Law with three years of relevant experience; or
• High School Degree in the above fields with minimum five years of relevant professional experience.

Experience

• Experience in Information Management, emergency humanitarian operations; management and coordination of information flows, data management including collecting, storing, processing, and analyzing data to generate information products.
• Experience with handling confidential data;
• Experience in writing and editing information materials and reports are an advantage; and
• Work experience in the region is an advantage

Skills

• Demonstrated expertise in coordinating teams;
• Excellent writing skills;
• Excellent people and communication skills and demonstrated ability to establish and maintain effective relationships with stakeholders and partners;

Computer Literacy

• General knowledge of MS (ex. Word, Excel, PowerPoint, Team, etc.)
• Digital literacy and demonstrated knowledge of information technology in Adobe Creative Cloud: InDesign, Illustrator and Photoshop is an advantage

Languages

• For all applicants, fluency in English is required (oral and written). Somali is desirable.