Inventory Analyst at Mater Misericordiae Hospital

Main Duties

• Oversee, monitor, and analyze inventory levels for medical, catering, and general hospital supplies.
• Maintain accurate records of stock levels, reorder points, and usage trends using inventory systems (e.g. ERP)
• Monitors and coordinates efficiency on store personnel managing goods received at the points of collection, storage, and dispatch to ensure ethical professionalism as per procedures.
• Coordinate with clinical departments to forecast demand and plan inventory accordingly.
• Identify and address stock discrepancies, stockouts, overstocking, and expiries.
• Assist in implementing inventory control policies and best practices to minimize waste and losses.
• Generate regular inventory reports for Management and Clinical teams.
• Conduct periodic physical counts and reconcile with system records.
• Work closely with the purchasing team, suppliers, and user departments to ensure timely ordering and replenishment.
• Participate in audits and ensure compliance with hospital policies and regulatory standards.
• Support the introduction of automation, barcoding, RFID systems, or any related systems to streamline inventory tracking.
• Ensuring prompt recording and resolution of customer and supplier concerns/complaints.
• Working with clear quality objectives and practices to plan daily tasks/targets and assign responsibilities to staff in the Inventory Section.
• Puts in place measures in place to prevent theft and pilferage of stock.
• Control spending and build a culture of long-term saving on stock acquisition & warehousing costs.
• Any other duty as may be assigned from time to time

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in Supply Chain Management, Procurement, Statistics, or related field.
• Five (5) years of progressive working experience with a minimum of 2–3 years of experience in inventory or supply chain management, preferably in a healthcare or hospital environment.
• Proficiency in inventory management software and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Knowledge of medical and pharmaceutical products is an added advantage
• Attention to detail and accuracy, and strong organizational skills
• Excellent communication skills and teamwork
• Ability to work under pressure and meet deadlines
• Ethical and professional conduct
• Financial acumen - Understanding of basic financial concepts, interpretation of financial data, application of financial data for decision making, planning, and cost reduction.