Junior Executive Assistant – Nairobi at Summit Recruitment and Search

Key Responsibilities

• Provide day-to-day administrative support to assigned team members, including calendar management, scheduling, and meeting coordination.
• Support travel arrangements and logistics, ensuring timely bookings, accurate itineraries, and compliance with firm policies.
• Assist in preparing and formatting business documents, presentations, and correspondence under the guidance of Senior Executive Assistants.
• Manage expense reports, timesheets, and other internal documentation accurately and on time.
• Coordinate internal meetings — including setting up conference rooms, managing catering, and preparing materials as required.
• Act as a professional and courteous point of contact for internal and external stakeholders, demonstrating strong communication and service orientation.
• Maintain and organize filing systems, contact lists, and shared folders to ensure information is accurate and easily accessible.
• Support the execution of internal events and office initiatives by providing logistical and administrative assistance.
• Proactively anticipate administrative needs, follow up on action items, and help ensure smooth dayto-day operations for supported teams.
• Work collaboratively with other Executive Assistants to ensure consistent support and service delivery across the office.

Key Qualifications

• Bachelor’s degree business administration, office management, or a related field.
• At least 5 years of experience in a similar role within an organization of 100+ employees.
• Interest in developing a long-term administrative career within a professional services or corporate setting.
• Experience working in a culturally diverse environment, with sensitivity to varying communication and work styles is an advantage but not required.