Junior Inventory Supervisor at Victory Farms

Roles & Responsibilities

Inventory Management

• Maintain accurate inventory records for feeds, consumables, spare parts, tools, and all departmental items.
• Monitor stock levels and ensure timely replenishment to avoid stockouts or overstocking.
• Ensure all inventory transactions are accurately captured in the ERP/system.
• Conduct daily, weekly, and monthly stock reconciliations.
• Investigate and report stock variances, damages, losses, and discrepancies.
• Monitor expiry dates and implement FIFO/FEFO inventory control practices where applicable.
• Coordinate with procurement and user departments to ensure timely receipt and issuance of materials.
• Verify all incoming and outgoing stock against approved documentation and system records.
• Prepare and submit periodic inventory and stock movement reports to management.
• Ensure proper labeling, storage, and categorization of inventory items for easy identification and retrieval.
• Maintain minimum and maximum stock levels in line with operational requirements.
• Support periodic internal and external audits by providing accurate inventory documentation and records.
• Monitor slow-moving, obsolete, and damaged stock and recommend corrective actions.
• Ensure compliance with company policies, safety standards, and warehouse procedures in inventory handling.
• Coordinate cycle counts and spot checks to improve inventory accuracy and accountability.
• Track usage trends and consumption patterns to support forecasting and planning.
• Supervise proper housekeeping and organization within storage areas to maintain operational efficiency.
• Ensure all stock requisitions, transfers, and returns are processed and documented accurately.
• Collaborate with warehouse and logistics teams to ensure efficient stock movement and distribution.
• Train and guide junior store and warehouse staff on inventory handling procedures and system usage

Warehouse Operations

• Supervise receiving, storage, issuance, and dispatch activities.
• Ensure all goods received match approved Purchase Orders, Delivery Notes, and invoices.
• Confirm proper palletization, stacking, labeling, and storage practices.
• Ensure proper space utilization and warehouse cleanliness standards are maintained.
• Coordinate loading and offloading activities safely and efficiently.
• Ensure all warehouse transactions are accurately recorded in the ERP/system in real time.
• Implement and enforce warehouse SOPs, safety procedures, and operational controls.
• Conduct routine inspections of warehouse facilities, equipment, and storage conditions.
• Coordinate inter-warehouse stock transfers and departmental stock requests.
• Ensure proper handling and storage of sensitive, fragile, or hazardous materials where applicable.
• Supervise warehouse staff and allocate daily operational tasks effectively.
• Ensure timely preparation and dispatch of goods according to approved requisitions and schedules.
• Monitor turnaround times for receiving and dispatch processes to improve efficiency.
• Maintain accurate documentation for all warehouse movements, transfers, and dispatches.
• Coordinate maintenance and servicing of warehouse equipment such as forklifts, pallets, and weighing scales.

FIFO / FEFO Compliance

• Enforce FIFO (First In First Out) and FEFO (First Expiry First Out) procedures for feeds and sensitive inventory items.
• Monitor feed expiry dates and ensure timely utilization.
• Minimize feed damages, leakages, and wastage during handling and storage.

Team Supervision

• Supervise warehouse clerks, loaders, forklift operators, and store attendants.
• Allocate daily duties and monitor staff productivity and discipline.
• Support staff training on inventory controls and warehouse practices.

Reporting & Documentation

• Prepare inventory reports, stock movement reports, variance reports, and consumption analysis.
• Maintain proper filing of GRNs, SIVs, delivery notes, transfer forms, and stock adjustment records.
• Provide accurate consumption, variance and cost per dept. reports to management within required timelines.

Compliance & Safety

• Ensure compliance with company SOPs, inventory policies, and audit requirements.
• Maintain health and safety standards within the warehouse and store areas.
• Coordinate periodic audits and support internal and external audit exercises.
• Ensure proper handling of hazardous or sensitive materials where applicable.

Coordination & Communication

• Liaise with procurement, transport, production, finance, and departmental teams on inventory requirements.
• Coordinate with suppliers during deliveries and discrepancy resolution.
• Support operational planning through accurate stock visibility and reporting.

Key Performance Indicators (KPIs)

• Inventory accuracy
• FIFO/FEFO compliance
• Stock variance levels
• ERP transaction compliance
• Warehouse cleanliness and organization
• Stock availability / stockout management
• Timely reporting
• Damage and wastage control
• Truck turnaround time during receiving/loading
• Audit compliance score
• Use of trailers for feeds loading

Qualifications & Requirements

• Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or Accounts or related field.
• Minimum of 3–5 years’ experience in warehouse or inventory management.
• Experience in feeds, warehouses, FMCG, manufacturing, or agricultural operations is an added advantage.
• Proficiency in ERP systems and Microsoft Office applications.
• Strong leadership, organizational, and reporting skills.

Key Competencies

• Inventory control and reconciliation
• Leadership and supervision Analytical and problem-solving skills
• Attention to detail
• Communication and teamwork
• Time management
• ERP and reporting skills
• Operational planning and coordination