Senior Assistant Office Administrator at Lake Victoria South Water Services Board (LVSWSB)

REF: LVSWWDA/SAOA/2022/01

Job Specification

Duties and responsibilities at this level will entail;

• Co-ordinating the general administration of Senior Manager’s office;
• Managing Senior Manager’s diary; coordinating appointments and travel itineraries for the Manager’s;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up-to-date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned

Person Specifications

For appointment to this grade, a candidate must have:

• At least four (4) years relevant experience:
• Diploma in Secretarial Studies from Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 110 wpm)
  • Typewriting III (50Wpm)/computerized Document processing III;
  • Business English III/Communication II
  • Commerce II;
  • Office practice II
• Office Management III/Office Administration and Management III
• Secretarial Duties II;
• Certificate in Computer Application from a recognized institution; and
• Shown merit and ability as reflected in work performance and results