Law Firm Admin - Kilimani at Brites Management

Duties and Responsibilities

• Participate in the development, review and implementation of departmental standard operating procedures.
• Resolving problems by conducting root cause analysis, coming up with the best solution, expediting correction or adjustment, and following up to ensure resolution.
• Maintaining an internal communication system; ensuring instructional and support personnel are kept informed of needed information.
• Managing supplies (cleaning, stationery, food supplies, etc.) & ensuring meals are prepared and served on time.
• Escalating issues to the Management that require the attention of the Founders and Directors.
• Preparing documents from rough drafts, notes, recordings, or oral instructions.
• Carrying out annual counts of physical assets and providing detailed analysis of assets’ condition/ variances in conjunction with the Finance-stores department.
• Overseeing the planning and preparing of staff meetings and workshops.
• Ensuring that appropriate security and safety methods are employed within the office.
• Ensuring the appropriate calendars and schedules of activities are maintained.
• Preparing, creating, and composing letters, reports, bulletins, and other
• Maintaining solid donor, volunteer, and parent/family relationships by handling enquiries, questions and concerns with speed and professionalism from all stakeholders.
• Preparing, creating, and composing letters, reports, bulletins, and other documents for our programs.

Key requirements, skills and qualifications

• Minimum of Bachelor’s degree in business administration, social sciences, or related field
• At least 3 years of relevant experience in a busy set up.
• Proficiency in Microsoft Office Suite, including Excel.
• Excellent written and verbal communication skills
• Highly organized individual with keen attention to detail and is task oriented.
• Exceptional interpersonal skills with ability to multi-task while prioritizing key tasks.