Executive Office Administrator at Kenya Accreditation Service (KENAS)

Duties and Responsibilities

The duties and responsibilities of the selected candidate will entail:

• Ensuring security of office equipment, documents and records;
• Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
• Planning and organizing meetings, workshop/conferences and seminars; operating office equipment; 
• Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
• Handling protocols and confirming travel itineraries; and
• Managing petty office cash.

Academic and Professional Qualifications

For appointment to this grade, an Officer must:

• At least Eight (8) years relevant work experience in public service or private sector, three (3) of which must be in a supervisory position;
• Have a Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examinations
• Have passed the following examinations from the Kenya National Examinations Council (KNEC);
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
  • Shorthand III (120 wpm);
  • Business English III/Communications I;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II; or Commerce II;
• A Management Course lasting not less than Four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated results in work performance;
• Good communication skills; and
• Fulfil the requirements of Chapter six (6) of the Constitution.