Legal Administration Specialist at Old Mutual Kenya

Role Summary / Purpose:

Reporting to the Group Company Secretary and Legal Counsel, the incumbent will provide general administrative support and para-legal services to the legal and company secretarial team. This role involves conducting legal research, drafting and reviewing contracts, managing corporate governance matters, and assisting with compliance and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive legal matters with discretion. The incumbent is individually accountable for achieving results through their own efforts.

Role Description & Key Result Areas:

 SENIOR ADMIN RESPOSIBILITIES

• Support the legal team in regulatory compliance matters, including undertaking research, monitoring changes in relevant laws and regulations and preparing presentations, reports, and meeting materials.
• Assist in drafting, reviewing, and managing contracts, agreements, and other legal documents ensuring the completeness of agreements and accuracy of records maintained
• Manage and maintain a centralized repository for legal documents, contracts, and handling correspondence.
• Support litigation management by organizing case files, coordinating with external counsel and tracking deadlines.
• Maintain and organize corporate governance records and various databases, including minute books, company registers and records.
• Provide administrative support such as scheduling meetings, board member support, handling travel arrangements, and events coordination.
• Undertake all corporate compliance filings through the statutory online registries such as BRS, NTSA etc
• Undertake budget tracking, invoice processing and follow through on timely payment, and overall legal department expense management.
• Strong support role to the BU Executive support to enable them effectively discharge their duties.
• Coordinate with other internal departments to gather information relating to the department and ensure compliance with company policies
• Ensure confidentiality and proper handling of sensitive legal documents and communications.
• Often acts as a consultant with respect to decision making of operational and/or tactical importance
• Responsible for managing office infrastructure, e.g. office equipment and stationery and ensuring tools of working are accessible.

Qualifications and Experience:

• Diploma or certificate in Legal Studies, paralegal certification is an added advantage.
• A Bachelor’s degree in a relevant field
• 3 - 5 years’ relevant experience preferably in an in-house legal department or law firm
• Demonstrated proficiency with the Ms Office Suite
• Knowledge of legal terminology, contract management, and corporate governance principles.
• Analytical skills
• Strong verbal and written communication skills

Skills and Personal Attributes:

• Good customer relations and communication skills
• Excellent organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Ability to maintain confidentiality and handle sensitive legal matters with professionalism Experience working in a corporate legal office
• Team player with a proactive approach to problem-solving and the ability to work independently