Careers at Old Mutual Kenya

Job Description

Key Focus

This role is responsible for coordinating and managing work streams or small projects. This role could also be expected to assist business project/ programme managers plan, execute and finalise projects according to cost and time. The role incumbent could also be expected to assist project support resources with project/ programme administrative tasks and report on progress to various stakeholders. He/she will be expected to work on low complexity projects/ work streams.  

Qualification Information

• Matric +  2 years relevant experience

OR

• Matric + 3 Year Tertiary

Key Result Area

Accountability

Project Scoping

• Understand the business requirements/ brief and objectives for a project/ work stream
• Based on the project scope undertaken already, further analyse and break down the effort and agree the parameters required to deliver that work stream or small project component
• Document this in the PID if required
• Work closely with the PM or business owner to gain approval.

Change request & Change control

• Manage the integrated change control process by undertaking the following:
  • Be aware of potential changes to the baseline scope of the project that may require the initiation of the change control process
  • Understand and communicate to PM/business owner the impact (i.e. time/ cost) of these changes to the project
  • Initiate the change control process and get necessary approval
  • Re-baseline changes to project schedule, plan and costs
  • Ensure change log is updated.

Project planning

• Understands the business case and considers this when defining the project components, approach and key stakeholders etc.
• Establishes the target project plan. 
• Based on the completed project scope undertake required analysis to formulate and sign-off the project schedule
• Utilise the business case and project schedule to develop the PID
• Monitor, control and manage the execution of the project according to the plan. 

Quality Management

• Confirm and adhere to the quality approach to achieving quality including quality standards, controls and governances, processes and measures and build these into the project plan. 
• Execute on quality components through duration of the project.
• Correct and/or escalate non-compliance to quality components timeously. 

Project Expense & Benefits Management

Undertake sound cost management and benefits tracking and controls of the project through:

• Sound cost estimation based on effort estimation (project scoping).  Refine cost options and engage with PM/ business owner to finalise the budget
• Establish a baseline to control the costs of the project throughout the project life cycle
• Track benefit metrics as agreed with PM/ business owner
• Support the business owner to update the project business case with the changing scenarios and plans. 
• Create a robust project budget. 
• Adhere to the necessary culture and processes for cost saving and efficiency through the project life cycle

Risk, Opportunity & Issue Management

•  Undertake ongoing identification, assessment and monitoring of all project risks/ opportunities/ issues to determine their relevance and impact on the project
• Communicate and create awareness of any relevant issues/ risks/ opportunity with the project team
• Facilitate a process with other stakeholders to plan and identify sound risk mitigation and contingency solutions with PM/ business owner.
• Monitor solutions to ensure their effective implementation, escalating to the PM/ business owner of necessary; update project plans if required.  

Stakeholder Engagement

•  Facilitate the development of a stakeholder management plan that will effectively engage with key stakeholders/ vendors relevant to the project over the project life cycle
• Track the execution of the stakeholder management.
  • Understand and ensure adherence to all governance structures and approval protocols for project decisions
• Plan and execute proper project communication processes/ management, within the project structure, over the course of the project life cycle including communication channels and methods that will be used to share the project performance data, project progress. 
• Ensure there is an appropriate change management plan and process followed for the project.  This either needs to be executed by the PM or co-ordinated through a Change Management resource. 

Procurement & contract management

•  Understand the terms and conditions of the vendor contract(s) being used on the project
  • Co-ordinate and monitor the cost, quality and delivery of work, according to the contract terms over its duration.  Escalate issues if required. 
• Undertake ongoing vendor and basic contract management (at an operational level) oversight for the duration of the contract on the project.  Address and escalate any issues timeously. 

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JOB SUMMARY

• The incumbent will be required to oversee all business development activities, achievement of set business targets, promote growth while ensuring amicable mutually beneficial business relationship with our clients.

PRINCIPAL ACCOUNTABILITIES

• Implement the business development and plan.
• Participate in negotiations and discussions on prospective business.
• Facilitate product presentations.
• Prepare quotations and authorize within specified limits.
• Prepare BD activity reports.
• Assist in development and implementation of new products.

SKILLS AND COMPETENCIES

• Excellent communication and negotiation skill.
• Excellent interpersonal relations skill.
• Extensive networking with corporate organizations and medical intermediaries.
• Good analytical skills.

KNOWLEDGE AND EXPERIENCE

• Required Experience
• Degree in a Business-related course.
• Progress towards ACII or equivalent.
• 3 years’ experience in a similar role.
   

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Role Summary / Purpose:

Reporting to the Group Company Secretary and Legal Counsel, the incumbent will provide general administrative support and para-legal services to the legal and company secretarial team. This role involves conducting legal research, drafting and reviewing contracts, managing corporate governance matters, and assisting with compliance and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive legal matters with discretion. The incumbent is individually accountable for achieving results through their own efforts.

Role Description & Key Result Areas:

 SENIOR ADMIN RESPOSIBILITIES

• Support the legal team in regulatory compliance matters, including undertaking research, monitoring changes in relevant laws and regulations and preparing presentations, reports, and meeting materials.
• Assist in drafting, reviewing, and managing contracts, agreements, and other legal documents ensuring the completeness of agreements and accuracy of records maintained
• Manage and maintain a centralized repository for legal documents, contracts, and handling correspondence.
• Support litigation management by organizing case files, coordinating with external counsel and tracking deadlines.
• Maintain and organize corporate governance records and various databases, including minute books, company registers and records.
• Provide administrative support such as scheduling meetings, board member support, handling travel arrangements, and events coordination.
• Undertake all corporate compliance filings through the statutory online registries such as BRS, NTSA etc
• Undertake budget tracking, invoice processing and follow through on timely payment, and overall legal department expense management.
• Strong support role to the BU Executive support to enable them effectively discharge their duties.
• Coordinate with other internal departments to gather information relating to the department and ensure compliance with company policies
• Ensure confidentiality and proper handling of sensitive legal documents and communications.
• Often acts as a consultant with respect to decision making of operational and/or tactical importance
• Responsible for managing office infrastructure, e.g. office equipment and stationery and ensuring tools of working are accessible.

Qualifications and Experience:

• Diploma or certificate in Legal Studies, paralegal certification is an added advantage.
• A Bachelor’s degree in a relevant field
• 3 - 5 years’ relevant experience preferably in an in-house legal department or law firm
• Demonstrated proficiency with the Ms Office Suite
• Knowledge of legal terminology, contract management, and corporate governance principles.
• Analytical skills
• Strong verbal and written communication skills

Skills and Personal Attributes:

• Good customer relations and communication skills
• Excellent organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Ability to maintain confidentiality and handle sensitive legal matters with professionalism Experience working in a corporate legal office
• Team player with a proactive approach to problem-solving and the ability to work independently