Junior Project Manager at Old Mutual Kenya

Job Description

Key Focus

This role is responsible for coordinating and managing work streams or small projects. This role could also be expected to assist business project/ programme managers plan, execute and finalise projects according to cost and time. The role incumbent could also be expected to assist project support resources with project/ programme administrative tasks and report on progress to various stakeholders. He/she will be expected to work on low complexity projects/ work streams.  

Qualification Information

• Matric +  2 years relevant experience

OR

• Matric + 3 Year Tertiary

Key Result Area

Accountability

Project Scoping

• Understand the business requirements/ brief and objectives for a project/ work stream
• Based on the project scope undertaken already, further analyse and break down the effort and agree the parameters required to deliver that work stream or small project component
• Document this in the PID if required
• Work closely with the PM or business owner to gain approval.

Change request & Change control

• Manage the integrated change control process by undertaking the following:
  • Be aware of potential changes to the baseline scope of the project that may require the initiation of the change control process
  • Understand and communicate to PM/business owner the impact (i.e. time/ cost) of these changes to the project
  • Initiate the change control process and get necessary approval
  • Re-baseline changes to project schedule, plan and costs
  • Ensure change log is updated.

Project planning

• Understands the business case and considers this when defining the project components, approach and key stakeholders etc.
• Establishes the target project plan. 
• Based on the completed project scope undertake required analysis to formulate and sign-off the project schedule
• Utilise the business case and project schedule to develop the PID
• Monitor, control and manage the execution of the project according to the plan. 

Quality Management

• Confirm and adhere to the quality approach to achieving quality including quality standards, controls and governances, processes and measures and build these into the project plan. 
• Execute on quality components through duration of the project.
• Correct and/or escalate non-compliance to quality components timeously. 

Project Expense & Benefits Management

Undertake sound cost management and benefits tracking and controls of the project through:

• Sound cost estimation based on effort estimation (project scoping).  Refine cost options and engage with PM/ business owner to finalise the budget
• Establish a baseline to control the costs of the project throughout the project life cycle
• Track benefit metrics as agreed with PM/ business owner
• Support the business owner to update the project business case with the changing scenarios and plans. 
• Create a robust project budget. 
• Adhere to the necessary culture and processes for cost saving and efficiency through the project life cycle

Risk, Opportunity & Issue Management

•  Undertake ongoing identification, assessment and monitoring of all project risks/ opportunities/ issues to determine their relevance and impact on the project
• Communicate and create awareness of any relevant issues/ risks/ opportunity with the project team
• Facilitate a process with other stakeholders to plan and identify sound risk mitigation and contingency solutions with PM/ business owner.
• Monitor solutions to ensure their effective implementation, escalating to the PM/ business owner of necessary; update project plans if required.  

Stakeholder Engagement

•  Facilitate the development of a stakeholder management plan that will effectively engage with key stakeholders/ vendors relevant to the project over the project life cycle
• Track the execution of the stakeholder management.
  • Understand and ensure adherence to all governance structures and approval protocols for project decisions
• Plan and execute proper project communication processes/ management, within the project structure, over the course of the project life cycle including communication channels and methods that will be used to share the project performance data, project progress. 
• Ensure there is an appropriate change management plan and process followed for the project.  This either needs to be executed by the PM or co-ordinated through a Change Management resource. 

Procurement & contract management

•  Understand the terms and conditions of the vendor contract(s) being used on the project
  • Co-ordinate and monitor the cost, quality and delivery of work, according to the contract terms over its duration.  Escalate issues if required. 
• Undertake ongoing vendor and basic contract management (at an operational level) oversight for the duration of the contract on the project.  Address and escalate any issues timeously.