Logistics Assistant (Funds Management) at World Food Programme (WFP)

This position is open to qualified Kenyan candidates. Female candidates in particular, are encouraged to apply.

What will you do?

• Ensure service providers submit their claims on time, according to WFP Corporate Transport and Logistics Standards.
• Create and maintain Transport Purchase Orders (TPO) and Service Entry Sheets (SES) in WFP corporate systems.
• Ensure Logistics Vendors invoices are accurately processed and cleared on time.
• Support in  Logistics budget preparation by providing required information.
• Ensure monthly, quarterly, and yearly financial compliance according to International Public Sector Accounting Standards (IPSAS).
• Support reconciliation of data in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly.
• Collect, compile data, and prepare various financial and progress reports.
• Ensure proper filling of invoices, contracts and correspondences related to logistics funds management.
• Provide support to logistics operations and activities, following standard processes and facilitate the effective delivery of food assistance to beneficiaries.
• Support the Cash Based Transfer Management team as required.

Minimum Qualifications:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Four years or more of progressively responsible professional experience in Logistics operations including at least one year in the field of accounting, Finance- invoice processing, funds management, supply chain management, and logistics operations.

Languages: Proficiency in both oral and written communication in English is a requirement.

Knowledge & Skills: 

• Experience in data analysis and management.
• Experience working in a complex emergency setting and in a complex institutional environment.
• Good interpersonal and problem-solving skills
• Time management and good communication skills.

Terms and Conditions:

1 Year (Initial)