Logistics Assistant- Nairobi at ACTED

Acted is looking for a Logistics Assistant to support day-to-day logistics work from the Nairobi office. This role will mainly support procurement, transport coordination, stock management and general logistics follow-up.

You will work closely with the Logistics Manager and other teams to make sure operations run smoothly and on time.

Key responsibilities

Procurement support

• Follow up on purchase requests and make sure all documents are in place
• Support sourcing of suppliers and getting quotations
• Track orders and follow up with suppliers to ensure timely delivery
• Prepare basic procurement documents and keep records updated
• Work with Finance to follow up on supplier payments
• Help maintain and update the supplier database

Transport and coordination

• Support planning of staff movements and field visits.
• Help manage driver schedules and daily transport needs
• Check that vehicle documents like insurance and logbooks are up to date
• Monitor fuel usage and basic vehicle follow-up
• Assist with booking travel and accommodation for staff
• Support logistics arrangements for meetings, trainings, and workshops

Stock and assets

• Keep track of stock coming in and going out of the office
• Maintain simple stock records and support regular stock counts
• Flag when items need to be restocked
• Support tracking of office equipment and assets

Filing and reporting

• Make sure all logistics documents are properly filed (both soft and hard copies)
• Keep records organized and easy to access
• Support preparation of weekly and monthly logistics reports
• Update tracking tools and share with the team when needed

Required Profile

• A first degree in Logistics, Procurement, or Supply Chain Management
• 2–5 years of relevant work experience in Logistics, Procurement, or Supply Chain Management. Experience working with an INGO is highly desirable.
• Experience or knowledge of one or more of the following areas would be an additional asset: agriculture, construction, food supply, inventory and property management, technology, transport, water, sanitation and hygiene services.
• Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines.
• Diligent, dedicated, and able to see complex procedures through to completion.
• Able to communicate complex information clearly, with excellent interpersonal skills.
• Self-motivated, able to work independently or as part of a team.
• Fluent written and spoken English.
• Excellent computer skills including Microsoft Office (particularly Excel, Outlook, and Word).