Logistics Manager at Concern Worldwide

Job Summary:

To manage efficient and effective purchasing operations for major procurements of materials, supplies, equipment and services for Concern Kenya programmes based on established procurement policy and procedures and provide logistical support to the South Sudan and Somalia programmes

Procurement

• Ensure any requirements for major procurements are procured in a timely, cost-effective manner and well documented.
• Handle procurements for medical, food & non-food items, construction works, consultancies etc. and ensure only competent and reliable suppliers/vendors are engaged.
• Manage and ensure timely purchase and delivery of equipment and emergency requests keeping to the policies and procedures.
• Participate in tendering processes and ensure all supporting documentation is received, properly reviewed and documented, manage tender lists, dispatch of tender documentation and coordinate responses to tender enquiries as appropriate.
• Provide procurement support to Regional office, Somalia, South Sudan and any other country as required in procurement of goods and services.
• Manage relationships with clearing agents, ensure timely clearance of all imported and/or exported goods, and cost effective transportation /airlifting to final destinations.
• Manage performances and contracts of long-term and short-term suppliers.
• Ensure accurate and timely payment of invoices, as necessary on completion of service or delivery of goods.

Contract Management

• Manage contracting process, procurement, contract terminations, expiry, extensions and renewals
• Manage performance and contracts of long-term and short-term suppliers
• Review existing contracts with suppliers and vendors to ensure on-going feasibility
• Perform risk assessments on potential contracts and agreements

Capacity Building

• Provide support in conducting continuous capacity assessment of implementing partners, analyse gaps and provide trainings to strengthen capacities.
• Train direct reports and other staff on procurement and logistic procedures and policies to ensure compliance
• Provide support in orienting new staff on logistics policies and procedures

People Management

• Ensure technical reports i.e. Logistics & Administration Officers in Turkana and Tana River have clear performance goals and development plans
• Ensure performance review process is carried out bi-annually
• Provide support, as required

Responding to Emergencies:

• Participating and contributing towards Concern’s emergency response, as and when necessary
• Complying with Concern’s health, safety and security guidelines during emergencies

Concern Code of Conduct and Associated Policies:

• Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
• Supporting and promoting the standards outlined in the Code of Conduct & Associated Policies to the team, partner organisations and beneficiaries, and being committed to providing a safe working environment

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Education, Qualifications & Experience Required

Essential:

• Degree in Logistics, Procurement, Supply Chain Management or related field
• Professional Certification in procurement and logistics or supply chain management
• Relevant experience in procurement and logistics management including pharmaceutical supplies within the field of supply chain management.
• At least seven (7) years’ experience in a similar role
• Experience in emergency response and in setting up emergency logistics operations
• Proficiency with computers programmes, excel, word, spread sheet
• Good interpersonal, organization and communication skills

Desirable

• Previous experience of working in an NGO and /or Concern
• Innovative, team player with an ability to work under pressure
• Confidentiality, integrity and ability to handle sensitive situations
• Flexible/adaptable in the face of changing priorities
• Ability to work with minimal supervision, take initiative, set priorities and support programs