Logistics Manager– National Position at Handicap International (HI)

• The project includes physical and functional rehabilitation, MHPSS, Protection and Inclusive Humanitarian Action.
• Reporting to the Country Director, the Emergency Logistics manager ensures the efficient management of logistics resources for the area of intervention under his or her responsibility.
• He or she is the point person for the Country Director and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
• He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.
• S/he will provide technical assistance and guidance to the local partner in Sudan while being based in Nairobi with regular travel to Sudan upon VISA approvals.

YOUR MISSION:

Mission 1: Supply chain

Responsibility 1: Procurement

• Determines procedures to be followed according to the type of request and its commercial value.
• Analyzes the local market for supplies and keeps a local suppliers’ database up-to-date corresponding to HI’s needs and criteria (quality, price, service, and ethics).
• Processes purchases, consults, and assesses suppliers according to criteria such as value for money, delivery deadlines, standardization, after-sales service, matching up with requirements, matching up with general purchasing terms.
• Prepares the summary bid analysis chart, according to the quotations received.
• Systematically participates in the selection of the supplier for all purchases of goods or services and proposes an update of the supplier database.
• Presents clean document for validation.
• Prepares supplier purchase orders (SPO) and framework contracts.
• Establish the procurement plan in touch with the program managers.
• Launching the procurement as fast as possible following the procurement plan
• Ensure the derogation is done if needed to respond to the emergency and the start of the activities.
• Prepares and files all necessary documents of the Purchase file and ensures that all purchase files comply with HI and donor procurement procedures.

Responsibility 2: Stock management

• Selection of warehouse according to localization, needs and capacity
• Sourcing of the storage capacity (price, volume available, localization, etc.)
• Identification of legal rental contractualization if no mutualization
• Responsible for Transportation/custom
• Sourcing of freight forwarder for international transportation (Kenya-Sudan)
• Ensures the importation process and custom clearance in touch with the freight forwarder and the partner

Mission 2: Facilities management

Responsibility 1: Identification of premises

• Identification of premises office and guest houses + formalization within a report in case of audit
• Elaboration of contracts with owner after Security and financial validation
• Furnishing of Guest houses and office
• Securing premises in touch with the HASM (emergency box, safe room, communication…)
• Ensuring a good internet network

Responsibility 2: Transportation

• Identification of rental car company and/or taxi company
• Coordination of the movement plan

Mission 3: HR recruitment

• Recruitment of a logistic officer
• Training of the logistic officer

Mission 4: Network

• External coordination with the log cluster
• External coordination with the other organizations
• Representation during the logistics meeting

Mission 5: Partnership agreement

• Assessment of the global logistic need for the logistic activities with the identified partner in Sudan
• Training in the procurement procedure if needed.

YOUR PROFILE:

Educational background and experience

• You have a general or technical diploma
• You have additional training in logistics management and development of humanitarian projects/operations, or equivalent, preferably in the field of international solidarity.
• You have at least 3 years of professional experience in emergency response and at least 2 years in a Logistics coordination/manager position or similar in emergency or post-emergency assistance.

Skills required:

• High capacity for analysis and synthesis.
• Ability to project quickly in an emergency context.
• Mastery of the management of the project cycle.
• Ability to handle conflicts.
• Ability to work remotely including capacity building and remote deployment.
• Excellent communication includes constructive feedback.

Security

• Personal security management

Cross -sector skills

• Frameworks and references
• Office and collaborative tools
• Stress management
• Collaborating in a global organization

Language skills

• English, knowledge of Arabic is an asset.

Personal Qualities

• A creative mindset and approach are required to succeed in this role.
• You must have the ability to work under pressure and without constant supervision.
• Ability to be proactive, reactive, and flexible.
• Capacity to organize your work and manage priorities.
• Strong interpersonal and intercultural skills.
• Emotional capacity to work in an often-unstable security situation.
• Good team member with a passion for utilizing participatory approaches.

The email subject line should be marked: “Application for Logistics Manager - Sudan Position. Please do not send your academic and other testimonials they will be requested at a later