Logistics Officer at Adept Systems

Key Responsibilities

Logistics Operations Coordination

• Execute daily logistics plans to support production schedules, sales orders, and distribution requirements.
• Coordinate inbound and outbound transportation activities, ensuring timely movement of raw materials and finished goods.
• Monitor truck turnaround times (TAT) and flag delays or bottlenecks to the Logistics Manager for resolution.
• Liaise with transporters and drivers to confirm delivery schedules, loading times, and route adherence.

Transportation Support & Fleet Monitoring

• Support the scheduling and allocation of vehicles for inbound deliveries and outbound customer dispatch.
• Monitor driver compliance with company safety policies, transport regulations, and route plans.
• Record and report vehicle utilization, trip data, fuel usage, and mileage for review by the Logistics Manager.
• Follow up with third-party logistics (3PL) service providers to ensure timely collection and delivery of goods.
• Flag vehicle breakdowns, delays, or non-conformances and coordinate timely resolution.

Weighbridge Operations

• Monitor weighbridge operations to ensure accurate weighing of all incoming and outgoing trucks.
• Enforce adherence to weighbridge SOPs and report any anomalies, discrepancies, or suspected misreporting.
• Prepare and verify daily weighbridge reports, cross-checking truck weights against loading and delivery documentation.
• Report calibration or equipment faults to the appropriate team and follow up to ensure timely maintenance.

Traffic Marshalling & Yard Management

• Coordinate the flow of trucks within the plant facility to minimise congestion and improve turnaround time.
• Guide the safe movement of trucks from gate checkpoints to designated loading, unloading, and staging zones.
• Support traffic marshals in enforcing site safety rules and directing vehicle movements in compliance with yard procedures.
• Report yard safety concerns, near-misses, or non-compliances to the Logistics Manager.

Warehouse & Yard Coordination

• Coordinate with warehouse and stores teams to ensure timely loading and unloading of trucks.
• Monitor truck staging areas and parking bays to maintain orderly yard operations.
• Ensure the yard is maintained in line with safety, security, and housekeeping standards at all times.

Order Processing & Dispatch

• Process and verify customer orders, ensuring accuracy of quantities, product specifications, and destination details.
• Confirm dispatch documentation including delivery notes, loading sheets, and weighbridge tickets prior to truck departure.
• Monitor picking, packing, and loading activities to minimise errors and ensure compliance with dispatch plans.
• Communicate dispatch status updates to the customer service and sales teams in a timely manner.

Documentation & Record Keeping

• Maintain accurate and up-to-date transport documents, gate passes, weighbridge records, and delivery notes.
• Prepare daily logistics activity reports covering TAT, dispatch volumes, vehicle utilization, and delivery performance.
• File and organise logistics documentation to support internal audits, management reporting, and regulatory inspections.
• Update logistics data in ERP and transport management systems accurately and on time.

Compliance, Safety & HSE Adherence

• Ensure full compliance with company HSE policies, transport regulations, and site safety requirements.
• Conduct routine checks on trucks, loading areas, and driver documentation to verify roadworthiness and regulatory compliance.
• Report logistics-related incidents, accidents, or near-misses immediately and assist with investigations as required.
• Promote a culture of safety awareness among drivers, transporters, and yard staff.

Supplier & Stakeholder Coordination

• Liaise with transporters, clearing agents, and suppliers to resolve day-to-day operational issues.
• Coordinate with procurement, inventory, production, and customer service teams to ensure alignment on material flows and dispatch priorities.
• Escalate unresolved transporter or supplier issues to the Logistics Manager for further action.

Performance Monitoring Support

• Track operational metrics including TAT, loading efficiency, dispatch accuracy, and on-time delivery performance.
• Identify recurring operational challenges and report findings to the Logistics Manager with recommended corrective actions.
• Support the implementation of continuous improvement initiatives to enhance logistics efficiency and reduce costs.

Academic and Professional Qualifications

• Bachelor’s degree in Logistics and Supply Chain Management, Business Administration, Commerce, or a related field.
• A Diploma in Logistics, Transport Management, or Procurement and Supplies Management from a recognised institution will be considered.
• Professional membership or certification with KISM or CIPS is an added advantage.
• Minimum of 5 years of experience in logistics, transport coordination, fleet operations, or supply chain in a manufacturing, industrial, or FMCG environment.
• Hands-on experience with weighbridge operations, gate management, and truck dispatch is highly desirable.
• Experience working in cement manufacturing, building materials, or heavy industry is a strong advantage.
• Proficiency in SAP
• Basic familiarity with GPS/telematics vehicle tracking systems is advantageous.