Logistics Officer at United Nations Office for Project Services (UNOPS)

ROLE PURPOSE

The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stock and managing fleet concerns.

KEY AREAS OF ACCOUNTABILITY

Project Delivery

• Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, and catering services, among other services according to the Procurement Policy.
• Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, fleet management forms, warehousing documents, distribution reports, and other pertinent documents relating to the supply.
• Follow up with suppliers e.g. delivery schedules of goods and other procurement-related concerns. This includes coordinating with the suppliers/service providers for efficient delivery and transportation of the goods procured.
• He/she is also responsible for giving feedback from the program staff to the supplier and vice versa.
• Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies of JRS.
• Ensures proper documentation of all Supply Chain processes.
• Responsible for creating and maintaining the Procurement Tracker for all procurements.
• Issues assets to staff and tracks assets assigned to staff through the Asset Register.
• Oversees fleet concerns that include the daily movement of the program and support staff, observance of safety & security protocols.
• Management of drivers, and submission of the monthly Fleet Analysis.
• Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker .
• Assist and accommodate the implementation team in all of the administrative and logistics support needed.

Administration

• Supervise the drivers, security and housekeeping personnel

CORE COMPETENCIES

• Problem solving and decision making- Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

QUALIFICATIONS AND EXPERIENCE:

• Degree holder in procurement and logistics or related field
• Knowledgeable in Microsoft Word and Excel application
• Experience in handling logistics and procurement
• Effective communication skills, both in written and verbal forms in order to establish effective relationships with a wide range of audiences, including at a geographical distance
• Ability to think and act fast
• High flexibility
• Strong sense of urgency and work ethic
• Resourceful and focuses on the solution rather than the problem
• Can tolerate working under ambiguous circumstances and sometimes difficult situations
• Valid clean Driving License