Logistics Officer (Warehouse Manager),NOC, Mombasa at World Food Programme (WFP)

JOB PURPOSE

To provide specialist advice, analytics and contributions to integrated supply chain operations at HQ/RB/CO level, or manage field supply chain operations to ensure an effective and integrated supply chain approach meeting the food assistance needs of beneficiaries and service provision requirements for partners.

KEY ACCOUNTABILITIES (not all-inclusive)

• Establish reports based on logistics movements and distribute them according to requirements and prepare/maintain transport information for reporting purposes.
• Define logistics / warehouse management strategy within the WFP policies and procedures and ensure effective integration of supply chain operations at the port and warehouses. Strong cold chain experience  is desirable .
• Advise on logistics management and structures and staffing levels to ensure that they are always adequate to meet the requirements of the logistics strategy.
• Manage own warehouse and third parties, checking procedures are strictly followed, coordinate with superintendent / Labour and Clearance Agents for imports / exports for foods and non-foods items / commodities and make sure quality controls are done prior to dispatches, loadings and unloading.
• Follow and guide fumigation companies about implementation of their scope of work and evaluation of their performance.
• Manage monthly physical stocks counting, operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargoes
• Identify, mobilise resources, implement and report on special logistics operations
• Ensure the integrity of transport information and communication from shipping, transport units and warehouse teams including commodity tracking in WFP standard systems
• Coordinate logistics, port operation, warehouse management support services in the area of assignment. collect information and conduct market surveys for logistics services (transport, warehousing, Fumigation, …etc to assist CO in awarding competitive and cost-efficient service providers)
• Proven ability to implement process improvement initiatives
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained

KEY ACCOUNTABILITIES (cont'd)

• Implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse in accordance to WFP guidelines and RFQs
• In the event of food safety incidents, support investigation exercises to enable lessons learned to be documented and shared, to reduce re-occurrence of the incident.
• Prepare evidenced based recommendations for head of the office on tools to enable rapid response to the situations with food safety concerns
• Prepare evidenced based recommendations for senior staff on control measures to combat and reduce food commodity losses and food quality and safety issues.
• Provide trainings to WFP staff and external stakeholders on the key areas, such as quality control, food processing, loss prevention and mitigation, to build local capacity.
• Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews
• Plan and lead on implementation of innovative logistics operations, initiatives and programs to ensure timely, efficient and cost-effective supply of direct or indirect food assistance
• Ensure that all staff are adequately trained, and identify any additional training needs to achieve high working standards
• Coordinate and provide logistics support to on-going air, land, sea, or rail operations in the region.
• Build productive relationships and partnerships with counterparts in UN agencies, NGOs, governments and the private sector to enhance WFP capacity.
• Provide support to the logistics team in other field and sub-offices
• Lead, supervise and motivate WFP staff providing coaching, training and guidance as required to ensure appropriate development and enable high performance.

STANDARD MINIMUM QUALIFICATIONS

• Education: Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional years of related work experience and/or training/courses.
• Experience: Experience in warehouse managerial/supervisory role, with progressively increasing responsibilities in the warehouse operations.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in managing an area of supply chain operations including coordination with internal and external stakeholders;
• Experience in implementing operational supply chain strategies in a country;
• Experience in designing and implementing supply chain, retail and partnership networks;
• Experience in managing relationships and national capacity building initiatives with UN agencies, NGOs, private sector and/or government organizations;
• Experience evaluating and selecting service providers and/or suppliers;
• Experience identifying operational risks and maintaining documentation on emergency preparedness;
• Experience in implementing approved corrective actions to improve performance and monitoring progress;
• Experience supervising professional staff.