Logistics Supervisor at Medecins Sans Frontieres (MSF)

Main Purpose

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project

Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section/Context Specific Accountabilities

• Supervise all WATSAN activities within the project and act as a referent to all departments. Support Medical and Logistics activities in medical facilities where MSF works.
• Ensuring the maintenance and repair of technical equipment in the project to guarantee adequate running of Watsan activities.
• Guarantee compliance with MSF standards regarding WATSAN and Planetary health in all MSF facilities and also in outreach activities.
• Participating in data collection and reporting as required
• Responsible for WATSAN stock, inventory and store. This includes stock cards, international or-ders, periodic orders and all necessary steps to guarantee an adequate inventory according to the project’s needs.
• Conduct all WATSAN and Planetary Health trainings as required.
• Ensuring the day-to-day implementation and administration of assigned construction-related ac-tivities at project level, including but not limited to, blueprint designs, drawings, BoQs, tendering processes, supervision of works, technical support to Log Manager, and at project level.
• Ensuring the maintenance and repair of premises in the project to guarantee adequate and safe working spaces.
• Identify, draw and follow a work plan ensuring that the MSF procedures and standards are fol-lowed by contractors to guarantee the operational quality of the project and the inherit safety of the buildings themselves.
• Coldchain management – to prepare the passive coldchain equipment for respecting conditioning of icepacks for transportation, as well as active coldchain equipment should be maintained.
• Biomedical equipment management – all equipment should be maintained based on chronogram, the technical protocols are well respected, users to be trained.
• Energy – Solar system should be maintained accordance to maintenance protocols, the con-sumption of power is monitored and report on monthly basis. All the technical require-ment/recommendation to be addressed to Log Manager in appropriate time frame.
• Heating, Ventilation and Air-Conditioning- ensure providing suitable temperature and humidity conditions for medicines. Follow the maintenance chronogram.

Requirements

• Education
  • Essential secondary education and formal technical training
• Experience
  • At least one year in MSF or 2 years in a similar post out of MSF
• Languages
  • Mission language essential; local language desirable
• Knowledge
  • Essential computer literacy (Word, Excel)
• Competencies
  • Results and Quality Orientation L2
  • Teamwork and Cooperation L2
  • Behavioural Flexibility L2
  • To MSF Principles L2
  • Stress Management L3